Hospitality Clerk

Canon Business Process Services, Inc.; Irvine (CA); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Competitive pay& benefits

Comprehensive training and advancement

Employee discounts nationwide

Job summary

Canon Business Process Services, Inc. in Irvine, CA is seeking a versatile office services associate to set up and tear down conference spaces, receive catering deliveries, and prepare food for meetings. You will also handle mail, packages, and interoffice deliveries as needed.

The role requires a high school diploma, 1 year of related experience, and a track record of reliable, timely service with professional appearance. Ability to work overtime and meet deadlines is essential.

Qualifications

• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime & meet deadlines.

Responsibilities

• Set-up conference room for scheduled meetings.
• Disassemble conference room and store furniture and equipment.
• Organize and distribute supplies to client employees as detailed in job requests.
• Monitor inventory of equipment and supplies.
• Receive catering orders from vendors.
• Prepare food for delivery.
• Prepare food for delivery to conference rooms by placing on service carts.
• Food service setup in conference room as per order details.
• Ensure timely delivery of all catering orders.
• Maintain neatness and cleanliness of all catering supplies and stocking locations/pantries.
• Clean and organize conference room by removing food and catering supplies.
• Clean table tops, phones and dry erase boards.
• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames.
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines.
• Log outgoing and incoming items as required and review for accuracy/completeness.
• Clean, stock, and organize pantries with appropriate items.
• Order food and beverages for meetings / functions when needed.
• Clean-up meeting spaces at conclusion of meeting.

Skills

Customer service

Professional appearance

Overtime ability

Education

High school Diploma or equivalent

Job description

Overview

Under general supervision, is responsible for set-up and disassemble of conference room, receiving catering deliveries; preparing food for delivery to conference rooms, and completing food service setup. This includes but is not limited to tables, chairs, equipment, paper, writing instruments, etc. May perform additional duties such as mail, packages and interoffice correspondence handling and dispatching for all classes of mail if needed.

Responsibilities

• Set-up conference room for scheduled meetings
• Disassemble conference room and store furniture and equipment
• Organize and distribute supplies to client employees as detailed in job requests
• Monitor inventory of equipment and supplies
• Receive catering orders from vendors
• Prepare food for delivery
• Prepare food for delivery to conference rooms by placing on service carts
• Food service setup in conference room as per order details
• Ensure timely delivery of all catering orders
• Maintain neatness and cleanliness of all catering supplies and stocking locations/pantries
• Clean and organize conference room by removing food and catering supplies
• Clean table tops, phones and dry erase boards

Additional responsibilities may include:

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames
• Log outgoing and incoming items as required and review for accuracy/completeness
• Clean, stock, and organize pantries with appropriate items
• Order food and beverages for meetings / functions when needed
• Clean-up meeting spaces at conclusion of meeting

Qualifications

• High school Diploma or equivalent
• 1 year of related experience
• Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.
• May lift and/or move up to 50lbs.

What We Offer:

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within.

A company focused on creating a positive work and client environment.

Employee discounts on entertainment, products, and services nationwide!