Event Coordinator

SGS Consulting; Kansas City (MO); On-site; USD 32,000 - 45,000; Full time

Job summary

SGS Consulting seeks a facilities assistant to manage conference room calendars in Outlook, acknowledge requests, track responses, and plan space setups. You will coordinate furniture reconfigurations and assist with food/beverage station setup, reshuffling meetings as needed due to space constraints.

The role requires a high school diploma, proficiency with Microsoft Office, and strong organization, multitasking, and time-management skills.

Qualifications

• High school diploma required.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Strong organizational, multitasking, and time-management skills.
• Hospitality experience preferred but not required.

Responsibilities

• Manage conference room calendar in Outlook
• Acknowledge meeting requests
• Track reservation responses and follow-up
• Plan for meeting room setting up time requirements
• Ensure space requirements are met
• Work with team for furniture reconfiguration
• Assist with food and beverage station setup
• Reshuffle meetings/events due to space limitations
• Strong interpersonal and communication skills
• Manage and track all related equipment for room reconfigurations
• Ability to solve problems in a hectic environment
• Strong organizational skills
• Assist the mailroom/facilities team with other tasks as assigned

Skills

Proficient in Microsoft Office Suite

Strong organization

Multi-tasking

Time management

Hospitality experience preferred

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Job Responsibilities:

• Manage conference room calendar in Outlook
• Acknowledge meeting requests
• Track reservation responses and follow-up
• Plan for meeting room setting up time requirements
• Ensure space requirements are met
• Work with team for furniture reconfiguration
• Assist with food and beverage station setup
• Reshuffle meetings/events due to space limitations
• Strong interpersonal and communication skillsManage and track all related equipment for room reconfigurations
• Ability to solve problems in a hectic environment
• Strong organizational skills
• Assist the mailroom/facilities team with other tasks as assigned

Skills:

• High school diplomaProficient in Microsoft Office SuiteStrong organization, multi-tasking, and time management skillsHospitality experience preferred, but not required

Education/Experience:

• Physical demands include a considerable amount of time walking, bending, reaching, standing, squatting and stooping
• Required to physically move 6-foot tables, as well as chairs and other furniture
• Will require lifting/lowering, pushing, carrying, or pulling up to 56lbs/lowering, pushing, carrying, or pulling up to 20lbs