Conference Support Specialist

SGS Consulting; Virginia Beach (VA); On-site; USD 21,000 - 28,000; Part time

Job summary

SGS Consulting is seeking a part-time Catering Support Specialist in Arlington, VA. The role involves receiving deliveries, setting up meals, coordinating large event setups, and providing coffee and beverage service for multiple events each week.

You will assist with conference rooms, break service, and upkeep of kitchens and storage areas, while maintaining professional interaction with executives and guests. This position is 20 hours weekly, Monday–Friday mornings.

Qualifications

• High School Diploma or equivalent is required.
• 1–2 years in hospitality, events, catering, facilities or customer service preferred.
• Ability to lift up to 25 pounds and stand for extended periods.
• Willingness to work 100% onsite in Arlington, VA, with a 20 hours/week schedule.

Responsibilities

• Receive deliveries, set up food and beverages for working meals.
• Coordinate and supervise catering setup for larger events (75+ attendees).
• Assist with cleanup after meals and support 3–4 catered events weekly.
• Provide daily coffee service in common areas and maintain supplies.
• Restock beverage supplies and secure packaging snacks in storage areas.
• Set up conference rooms and modular spaces per host requirements; arrange tables and chairs.
• Configure spaces for meetings and events; ensure availability of whiteboards and other items.
• Perform light housekeeping and maintain clean, safe work areas; interact professionally with staff and executives.
• Support onsite demonstration center configuration and cross-functional team coordination.

Skills

Conference Room Setup

Event Setup and Breakdown

Catering Support

Hospitality Services

Food and Beverage Service

Coffee Service

Inventory Management

Linen Management

Facility Readiness

Light Housekeeping

Customer Service

Executive-Level Customer Interaction

Event Coordination

Team Collaboration

Cross-Functional Communication

Attention to Detail

Multitasking

Organization

Time Management

Professional Communication

Working Independently

Education

High School Diploma or equivalent

1–2 years of hospitality/events experience

Job description

Job Responsibilities

Support catering activities by receiving deliveries in the lobby and setting up food and beverages for working meals. Coordinate and supervise catering setup for larger events with 75+ attendees and assist with cleanup after meals. Support breakfast, lunch, receptions, and other catered events approximately 3–4 times per week. Assist with evening receptions and events when needed, including potential overtime opportunities. Set up and maintain daily coffee service in common areas, including brewing coffee and providing hot water, tea, ice water, cups, condiments, and related supplies. Replenish beverage service supplies throughout the day as required. Break down daily coffee services, including washing large coffee and hot-water urns and beverage dispensers. Restock tea bags, cups, napkins, creamers, sugars, and other beverage service supplies. Secure and organize prepackaged snacks in designated storage areas. Assist with executive break service on an as‑needed basis, including cleaning specialty coffee service equipment. Set up conference rooms and modular spaces according to meeting host requirements. Arrange 5-foot round tables, chairs, 6-foot tables, registration tables, speaker panel chairs, lecterns, cocktail tables, linens, and other event equipment. Configure modular meeting spaces using daisy‑chained tables and chairs for events of varying sizes. Ensure conference rooms, auditorium, multipurpose spaces, and touchdown areas are properly configured and ready for meetings and events. Ensure meeting accessory items such as whiteboards, markers, classified boxes, lecterns, tables, linens, and general event supplies are available and properly positioned. Perform light housekeeping and facility-readiness activities, including wiping tables and credenzas and light vacuuming as needed. Manage linen readiness by removing soiled linens, bagging linens for vendor pickup, coordinating pickup and delivery, and organizing clean linens upon return. Maintain accurate inventory of coffee, filters, condiments, beverage supplies, and other event materials. Monitor inventory levels and notify appropriate personnel when supplies need replenishment. Participate in daily calls to review meeting setup requirements and coordinate successful event execution. Follow event plans and daily assignments provided by meeting coordinators, food service leads, and management. Provide backup support to facilities for demonstration center setup and configuration requirements. Maintain clean, organized, and safe kitchens, storage areas, conference spaces, and work areas. Interact professionally with executives, customers, visitors, coworkers, and cross‑functional teams. Work independently with minimal supervision while taking direction and following through on assigned tasks. Support events ranging from small meetings to gatherings of up to approximately 200 attendees.

Skills

• Conference Room Setup
• Event Setup and Breakdown
• Catering Support
• Hospitality Services
• Food and Beverage Service
• Coffee Service
• Inventory Management
• Linen Management
• Facility Readiness
• Light Housekeeping
• Customer Service
• Executive-Level Customer Interaction
• Event Coordination
• Team Collaboration
• Cross-Functional Communication
• Attention to Detail
• Multitasking
• Organization
• Time Management
• Professional Communication
• Working Independently

Education & Experience

High School Diploma or equivalent required. 1–2 years of experience in hospitality, events, catering, facilities, customer service, or a related field preferred. Ability to lift and move tables, chairs, and other equipment weighing up to 25 pounds. Ability to stand and move around the facility for extended periods. Strong attention to detail with the ability to manage multiple event requirements. Ability to take direction, work independently, and complete assignments with minimal supervision. Proactive, dependable, and follow‑through oriented. Strong customer service and interpersonal skills. Ability to communicate professionally with executives, customers, visitors, and coworkers. Ability to remain calm and demonstrate diplomacy and professionalism in a fast‑paced environment. Strong teamwork skills and ability to work effectively with diverse, cross‑functional teams. ServSafe certification is preferred but not required. Must be willing and able to work 100% onsite in Arlington, VA. Must be available for the specified part‑time schedule of 20 hours per week, Monday‑Friday, 7:00 AM-11:00 AM, with every other Friday off.