Hospitality Admin & Guest Care Coordinator - Part-Time

Resorts Jobs; West Palm Beach (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Resorts Jobs seeks a part-time office assistant for a small, 18-unit timeshare resort on Singer Island in Palm Beach Shores, FL. The role supports the Resort leadership with administrative tasks, guest correspondence, and daily office operations.

Requirements include 2–3 years in hospitality, strong MS Office skills, superb organization, and a friendly, patient customer-service approach. Flexible hours include weekends and holidays as needed.

Qualifications

• 2-3 years of experience in the hospitality field.

Responsibilities

• Assists the General Manager and management team as needed.
• Assists with meeting preparations (resort owners, staff, etc.).
• Takes notes and prepares minutes for all meetings.
• Assists with orientation of all new hires, completing new hire paperwork and submitting to HR.
• Works with HR to complete and submit workers' comp claims, insurance enrollments, etc.
• Assists with customer service issues.
• Monitors daily sales, prepares and makes deposits, records and files payables.
• Assists with other departments as necessary (Hospitality, Activities, Housekeeping).
• Responsible for incoming/outgoing correspondence, processing and deliver mail daily.
• Maintains inventory of office supplies, uniforms, and orders.
• Codes/invoices and submits check requests to accounting.
• Performs other related duties for managers, employees, and guests.

Skills

Customer service

Organizational skills

Communication skills

Multitasking

Independence

Bilingual

Education

High School Diploma/GED

Tools

Microsoft Office

Office equipment

Job description

Resorts Jobs seeks a part-time office assistant for a small, 18-unit timeshare resort on Singer Island in Palm Beach Shores, FL. The role supports the Resort leadership with administrative tasks, guest correspondence, and daily office operations.

Requirements include 2–3 years in hospitality, strong MS Office skills, superb organization, and a friendly, patient customer-service approach. Flexible hours include weekends and holidays as needed.