Hospital Scheduler | Inpatient Psychiatric Hospital

LifeStream Behavioral Center; Leesburg (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Pension Plan 403(b)

Paid Time Off

Tuition Reimbursement Program

Flexible Work Schedules

Job summary

LifeStream Behavioral Center in Leesburg, FL seeks a Hospital Scheduler to plan and manage daily staff schedules for nursing, behavioral technicians, and nursing support. You will coordinate with leadership to ensure full coverage, monitor timesheets in Paycom, and maintain HIPAA-compliant documentation.

The role requires at least 1 year of healthcare scheduling or admin experience, strong organization and communication skills, and proficiency with scheduling software and EHR systems.

Qualifications

• Minimum 1 year of healthcare scheduling/administrative experience.
• Experience with inpatient scheduling systems.
• Knowledge of scheduling practices.

Responsibilities

• Provide a completed daily staff schedule for hospital units.
• Monitor IPN staff schedules for balanced coverage across units and shifts.
• Enter and submit timesheets in Paycom; ensure accuracy.
• Collaborate with leadership to analyze deficits and adjust coverage.
• Maintain HIPAA-compliant confidentiality in scheduling and documentation.

Skills

Organizational skills

Communication skills

Scheduling software

Electronic Health Records

HIPAA knowledge

Team collaboration

Education

High school diploma

Tools

Paycom

Scheduling software

EHR systems

Job description

Job Purpose:- The Hospital Scheduler is responsible for planning, organizing and managing the hospital scheduling process including nursing, behavioral technician and nursing support positions.Key Responsibilities:- Responsible for providing a completed daily schedule for hospital staff on a daily basis.- Monitors all IPN staff schedules to ensure balanced coverage on all units and all shifts.- Maintain positive, proactive customer service approach through cooperation and communication within the hospital, other departments/programs within the organization and with all outside stakeholders.- Maintain knowledge of staffing agency rules and regulations and any new trends in the medical staffing and healthcare industry.- Work with the VP of Acute Care Services/Director of Nursing or designated staff to develop schedules, analyze scheduling deficits and ensure that appropriate coverage is provided on a daily basis.- Monitor timesheets in Paycom and ensure corrections are made throughout the pay period. Responsible for entering and submitting timesheets in Paycom and ensures that staff transfers their time correctly.- Perform other duties as required to meet program and departmental goals and objectives or as assigned by the Director of Nursing.Required Education:- High school diploma or equivalent required.Required Experience:- Minimum of 1 years of experience in a healthcare setting, preferably in a scheduling or administrative role.- Experience with inpatient scheduling systems and processes.- Knowledge of scheduling practices is a mustRequired Skills and Abilities:- Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.- Strong communication skills, both written and verbal, to interact with patients, families, and healthcare professionals.- Proficiency in using scheduling software and electronic health record systems.- Ability to work collaboratively in a team environment and maintain a professional demeanor in high-pressure situations.- Detail-oriented with a commitment to accuracy and quality in scheduling and documentation.- Knowledge of HIPAA regulations and the importance of patient confidentiality.LifeStream BenefitsHealth/Dental/Vision InsuranceShort Term DisabilityPension Plan403(b)Paid Time Off (Over 4 weeks your 1st year!)Flexible Work SchedulesTuition Reimbursement ProgramFree Telehealth ServicesHRSA Loan Forgiveness ProgramAnd More!Important NoticeAs part of our hiring process and in compliance with Section 435.04, Florida Statutes, certain positions require a Level 2 background screening. Employment offers are contingent upon meeting applicable requirements. For more details on Level 2 background screening requirements, please visit: Florida Care Provider Background Screening ClearinghouseLifeStream is an equal opportunity employer and does not discriminate against any applicant based on age, citizenship, color, covered veteran status, disability, gender identity, genetic information, marital status, race, religion, sex, sexual orientation, or other protected status in accordance with applicable federal, state, and local laws.