Administrative Coordinator

105 Unity Hospital of Rochester; United States; On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester Regional Health is seeking an Administrative Coordinator for the Administrative/Business Support department in Rochester, NY. The role requires strong organization and communication to manage daily office tasks, scheduling, and cross‑functional coordination within the department.

Responsibilities include coordinating training, handling mail and supplies, managing Kronos scheduling, and contributing to safety and policy readiness.

Qualifications

• Excellent oral and written communication and interpersonal skills highly desired.
• Strong organizational and problem‑solving skills highly desired.
• High level of proficiency with PC, software applications, and reporting tools highly desired.
• May need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes.
• Associate’s degree preferred.
• Experience working in a healthcare administrative office preferred.
• Bilingual preferred.
• One year of experience with frail and elderly population preferred.

Responsibilities

• Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes
• Safety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System
• Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks

Skills

Communication

Organization

PC Skills

CMS Knowledge

Healthcare Admin

Bilingual

Education

Associate degree preferred

Tools

CMS

Medicaid/Medicare billing

Reporting tools

Job description

Job Title: Administrative Coordinator

Department: Administrative/Business Support

Location: Park Ridge Child Care Center, 1539 Long Pond Rd., Rochester, NY 14626

Hours Per Week: 40 hours

Schedule: Monday through Friday, 9:30 AM to 6:00 PM

SUMMARY

As an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met and daily processes are maintained efficiently and accurately.

RESPONSIBILITIES

• Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes
• Safety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System
• Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks

Preferred Qualifications

Excellent oral and written communication and interpersonal skills highly desired. Strong organizational and problem‑solving skills highly desired. High level of proficiency with PC, software applications, and reporting tools highly desired. May need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes. Associate’s degree preferred. Experience working in a healthcare administrative office preferred. Bilingual preferred. One year of experience with frail and elderly population preferred.

Minimum Qualifications

None

Required Licensure/Certification Skills

None

EDUCATION

LICENSES / CERTIFICATIONS: PHYSICAL REQUIREMENTS: Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision‑making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE

$19.00 - $25.00

CITY

Rochester

POSTAL CODE

14626

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

Rochester Regional Health is an integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond. The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials. It’s vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.