Staffing Coordinator-Long Term Care (Per Diem)

105 Unity Hospital of Rochester; United States; On-site; USD 26,000 - 35,000; Part time

Job summary

Rochester Regional Health in Rochester, NY is seeking a Staffing Coordinator to optimize staffing across departments. You will manage scheduling, maintain the staffing system, post nursing hours and census, input staff requests, and coordinate with department leaders to balance coverage.

The role requires strong organizational and communication skills, experience with Kronos, and the ability to adapt to per diem schedules.

Qualifications

• Staffing/scheduling experience preferred.
• Excellent organization and coordination skills.
• Strong communication and interpersonal skills.

Responsibilities

• Scheduling: maintain nursing staffing hours, census, and postings; input staff requests and vacations; post monthly schedules.
• System management: administer Kronos; review overtime and non-productive time with manager for payroll.
• Reporting: distribute pay period FTE and variance reports as needed to directors/managers.
• Leadership: serve as primary Kronos contact; understand contracts and department requirements; coordinate agency staffing.

Skills

Staffing/scheduling experience

Organization and coordination

Communication and interpersonal skills

Tools

Kronos

Job description

SUMMARY

As a Staffing Coordinator, your exceptional management and organizational skills are crucial in optimizing resource sharing and staff distribution throughout all departments.

Job Title:

Staffing Coordinator

DEPARTMENT:

Administrative Support

LOCATION:

Unity Living Center 89 Genesee St. Rochester, NY 14612

SCHEDULE:

Per Diem 8:00am-5:00pm-Days Vary as needed

ATTRIBUTES

• Staffing/scheduling experience preferred
• Excellent organization and coordination skills
• Strong communication and interpersonal skills

RESPONSIBILITIES

• Scheduling. Responsible for smooth and efficient operation of the staffing office; act as database administrator for the scheduling system; maintain daily posting of nursing staff hours and census; input staff requests, vacations and profile into staffing computer program; schedule staff according to hired rotation per individual department policy; create and post schedule monthly
• System Management. Manage Kronos system; input data from variance log(s) and enter schedules; review overtime and non-productive time with manager prior to submission on payroll
• Reporting. Distribute pay period FTE report, variance report and any other reporting that is necessary to director/manager
• Leadership. Act as the key contact for staff regarding Kronos issues, schedule requests and agency staffing; understand contract terms to include cancellation policy and hourly rate; know specific requirement for each department for agency use; liaise between clinical coordinator and agency for required forms; cancel agency as volume fluctuates

EDUCATION: LICENSES / CERTIFICATIONS:

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$19.00 - $25.75 CITY: Rochester POSTAL CODE: 14611 The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

Rochester Regional Health is an integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond. The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials. It’s vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.