Hospital Administrative Specialist – Multi-Unit Operations

MaineHealth Accountable Care Organization; Portland (ME); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Paid parental leave

Flexible work options

Student loan assistance

Professional development opportunities

Well-being resources

Job summary

MaineHealth in Portland, ME is seeking an Administrative Specialist II to support daily operations across seven hospital units. You will coordinate administrative activities, onboarding, scheduling, and compliance efforts, partnering with nursing leadership to keep operations running smoothly.

The ideal candidate has at least three years of administrative experience and Advanced Microsoft Office skills. This full-time role offers strong onboarding, competitive benefits, and a collaborative

Qualifications

• Three years of experience in an administrative support role.

Responsibilities

• Coordinate daily administrative and operational activities across seven hospital units
• Manage department supplies, inventory, and ordering processes
• Schedule meetings, maintain Outlook calendars, and support staffing processes
• Assist with onboarding, employee file management, and system access requests
• Maintain communication resources, staff contact lists, and distribution groups
• Track and organize regulatory, compliance, and accreditation-related documentation

Skills

Advanced Microsoft Office

Education

High School diploma or GED

Job description

MaineHealth in Portland, ME is seeking an Administrative Specialist II to support daily operations across seven hospital units. You will coordinate administrative activities, onboarding, scheduling, and compliance efforts, partnering with nursing leadership to keep operations running smoothly.

The ideal candidate has at least three years of administrative experience and Advanced Microsoft Office skills. This full-time role offers strong onboarding, competitive benefits, and a collaborative