Hospital Administrative Secretary

Sharp; Oceanside (CA); On-site; USD 34,000 - 38,000; Full time

Job summary

Sharp HealthCare is seeking a detail-oriented secretary to provide administrative support for the department in a fast-paced environment.

The role involves handling phones, scheduling, data entry, and document preparation, with potential to support education, regulatory, and risk management functions. Strong typing and shorthand skills, plus experience in a healthcare setting, are desirable.

Qualifications

• Typing 50 wpm accurately.
• Knowledge of computer functions and common software applications.
• Shorthand or speed writing skills with dictation and transcription experience.
• Ability to communicate effectively in writing and speech.
• Ability to sit at a desk for extended periods.
• Ability to prioritize daily workload to meet deadlines.

Responsibilities

• Provide secretarial support and related duties for the department.
• Answer phone calls, schedule appointments, order supplies, data entry, filing and copying.
• Support multiple departments (education, regulatory, research, risk management) as needed.
• Take meeting minutes and distribute mail; run reports from databases.

Skills

Typing 50 wpm

Shorthand/dictation transcription

Communication skills

Secretarial experience

Education

HS Diploma or Equivalent

Medical Terminology course

Job description

Sharp HealthCare is seeking a detail-oriented secretary to provide administrative support for the department in a fast-paced environment.

The role involves handling phones, scheduling, data entry, and document preparation, with potential to support education, regulatory, and risk management functions. Strong typing and shorthand skills, plus experience in a healthcare setting, are desirable.