Unit secretary III - Sharp TriCity Nursing Support - Day Shift - Full Time

STCMC Tri; Oceanside (CA); On-site; USD 34,000 - 38,000; Full time

Job summary

Sharp HealthCare is seeking a detail-oriented secretary to provide administrative support for the department in a fast-paced environment.

The role involves handling phones, scheduling, data entry, and document preparation, with potential to support education, regulatory, and risk management functions. Strong typing and shorthand skills, plus experience in a healthcare setting, are desirable.

Qualifications

• Typing 50 wpm accurately.
• Knowledge of computer functions and common software applications.
• Shorthand or speed writing skills with dictation and transcription experience.
• Ability to communicate effectively in writing and speech.
• Ability to sit at a desk for extended periods.
• Ability to prioritize daily workload to meet deadlines.

Responsibilities

• Provide secretarial support and related duties for the department.
• Answer phone calls, schedule appointments, order supplies, data entry, filing and copying.
• Support multiple departments (education, regulatory, research, risk management) as needed.
• Take meeting minutes and distribute mail; run reports from databases.

Skills

Typing 50 wpm

Shorthand/dictation transcription

Communication skills

Secretarial experience

Education

HS Diploma or Equivalent

Medical Terminology course

Job description

Hours

• Shift Start Time: 8 AM
• Shift End Time: 4:30 PM
• AWS Hours Requirement: 8/40 - 8 Hour Shift
• Weekend Requirements: As Needed
• On-Call Required: No

Hourly Pay Range (Minimum - Midpoint - Maximum): $25.000 - $25.000 - $27.540

The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices.

What You Will Do

Responsible for secretarial support and other related duties of the department. Answers phone calls, schedules appointments, orders supplies, performs data entry, files, organizes, makes copies, other duties as assigned. May support more than one department (i.e. education, regulatory, research, risk management).

Required Qualifications

• H.S. Diploma or Equivalent
• Other Course in Medical Terminology, required (education, regulatory, research or risk management departments only).
• 2 Years secretarial experience.

Essential Functions

The position characteristics reflect the most important duties, responsibilities and competencies considered necessary to perform the essential functions of the job in a fully competent manner. They should not be considered as a detailed description of all the work requirements of the position. The characteristics of the position and standards of performance may be changed by TCMC with or without prior notice based on the needs of the organization.

• Maintains a safe, clean working environment, including unit based safety and infection control requirements.
• Answers phone, takes meeting minutes, orders supplies, and distributes and sends mail.
• Ability to run reports out of database systems and perform data entry into systems.
• Responsible for typing of dictated minutes, letters, and memorandums.
• Assists in coordinating and organizing, notifying participants, scheduling, and creating meeting agendas.
• Maintains and updates all manuals and reports deemed important and necessary by the department manager or director.
• Sorting and distribution of all mail, using proper judgment in prioritizing and ensuring that urgent items are brought to his/her attention.
• Assists in preparation for special projects and other tasks.
• Assists with conferences and other hospital related activities, including expense reimbursements.
• Respects and maintains confidentiality of highly sensitive information
• Ordering/renewal of subscriptions, produce check requests for conferences/seminars, and assists in the ordering of supplies.
• Performs additional secretarial duties as directed.
• Performs additional department specific assignments as directed.
• Schedules policy & procedure meetings; types agendas, revises policies & procedures, routes through appropriate committees (Education Department).
• Receives, follows up on, and logs patient compliments and complaints (education, regulatory, research or risk management departments).
• Prepares monthly regulator log for PAC (education, regulatory, research or risk management departments).
• Assists in daily rehab scheduling under the direction of the supervisor (Home Health only)
• Assists in monthly staff schedules as directed (Home Health only)

Knowledge, Skills, and Abilities

• Ability to type 50 wpm accurately.
• Knowledge of computer functions and current software applications.
• Has shorthand or speed writing skills with dictation and transcription experience.
• Ability to communicate effectively utilizing both written and verbal skills.
• Ability to sit at a desk for extended periods of time.
• Ability to prioritize daily workload to meet multiple deadlines.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class