Unit secretary III - Sharp TriCity Nursing Support - Day Shift - Full Time

150 Sharp Tri-City Medical Center; United States; On-site; USD 34,000 - 38,000; Full time

Job summary

The position provides secretarial support for the department within Sharp HealthCare. You will answer phone calls, schedule appointments, order supplies, perform data entry, file, organize, and assist with various duties as assigned.

Responsibilities include typing dictated minutes, preparing reports, maintaining manuals, and supporting meetings, while upholding confidentiality and efficiency across the unit.

Qualifications

• H.S. Diploma or Equivalent
• Other Course in Medical Terminology, required (education, regulatory, research or risk management departments only).
• 2 Years secretarial experience.

Responsibilities

• Answers phone calls
• Schedules appointments
• Orders supplies
• Performs data entry
• Files
• Organizes
• Makes copies
• Other duties as assigned
• Typing dictated minutes, letters, and memorandums.
• Assists in coordinating and organizing meetings; schedules agendas.
• Maintains and updates manuals and reports

Skills

Typing 50 wpm

Shorthand / speed writing

Data entry

Effective communication

Education

H.S. Diploma or Equivalent

Medical Terminology course

Job description

Hours: Shift Start Time: 8 AM Shift End Time: 4:30 PM AWS Hours Requirement: 8/40 - 8 Hour Shift Additional Shift Information: Weekend Requirements: As Needed On-Call Required: No Hourly Pay Range (Minimum - Midpoint - Maximum): $25.000 - $25.000 - $27.540 The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices.

What You Will Do

Responsible for secretarial support and other related duties of the department.

• Answers phone calls
• schedules appointments
• orders supplies
• performs data entry
• files
• organizes
• makes copies
• other duties as assigned

Required Qualifications

• H.S. Diploma or Equivalent
• Other Course in Medical Terminology, required (education, regulatory, research or risk management departments only).
• 2 Years secretarial experience.

Essential Functions

1. Maintains a safe, clean working environment, including unit based safety and infection control requirements.
2. Answers phone, takes meeting minutes, orders supplies, and distributes and sends mail.
3. Ability to run reports out of database systems and perform data entry into systems.
4. Responsible for typing of dictated minutes, letters, and memorandums.
5. Assists in coordinating and organizing, notifying participants, scheduling, and creating meeting agendas.
6. Maintains and updates all manuals and reports deemed important and necessary by the department manager or director.
7. Sorting and distribution of all mail, using proper judgment in prioritizing and ensuring that urgent items are brought to his/her attention.
8. Assists in preparation for special projects and other tasks.
9. Assists with conferences and other hospital related activities, including expense reimbursements.
10. Respects and maintains confidentiality of highly sensitive information
11. Ordering/renewal of subscriptions, produce check requests for conferences/seminars, and assists in the ordering of supplies.
12. Performs additional secretarial duties as directed.
13. Performs additional department specific assignments as directed.
14. Schedules policy & procedure meetings; types agendas, revises policies & procedures, routes through appropriate committees (Education Department).
15. Receives, follows up on, and logs patient compliments and complaints (education, regulatory, research or risk management departments).
16. Prepares monthly regulator log for PAC (education, regulatory, research or risk management departments).
17. Assists in daily rehab scheduling under the direction of the supervisor (Home Health only)
18. Assists in monthly staff schedules as directed (Home Health only)

Knowledge, Skills, and Abilities

Ability to type 50 wpm accurately. Knowledge of computer functions and current software applications. Has shorthand or speed writing skills with dictation and transcription experience. Ability to communicate effectively utilizing both written and verbal skills. Ability to sit at a desk for extended periods of time. Ability to prioritize daily workload to meet multiple deadlines.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class Sharp HealthCare is a not-for-profit health care system based in San Diego, California, with four acute care hospitals, three specialty hospitals, three medical groups and a health plan. We provide medical services in virtually all fields of medicine, including primary care, heart care, cancer, orthopedics, women’s health, rehabilitation, robotic surgery and bariatric surgery. Sharp sets the community standard for exceptional care. Sharp Grossmont Hospital and Sharp Memorial Hospital have received prestigious Magnet recognition by the American Nurses Credentialing Center for excellence in nursing practices and quality patient care. At the heart of our organization are more than 18,000 affiliated physicians, nurses, staff and volunteers who are on a journey to make health care better for our patients and their families. It’s what we call The Sharp Experience – treating each person with dignity, compassion and respect, and using our clinical excellence and advanced technology to deliver the highest-quality patient care. We are dedicated to transforming the health care experience by making Sharp the best place to work, the best place to practice medicine and the best place to receive care in San Diego.