Hospital Administrative Assistant, Nursing Administration

MedStar Health; Baltimore (MD); On-site; USD 28,000 - 50,000; Full time

Job summary

MedStar Harbor Hospital is seeking an organized, dependable Administrative Assistant to support our Nursing Administration department. In this important role, you will help keep daily departmental operations running smoothly while providing administrative support to nursing leaders, associates, and other hospital partners.

The ideal candidate is an effective communicator who can manage multiple priorities, handle confidential information with discretion, and maintain accurate records in a

Qualifications

• High school diploma or GED required.
• Knowledge of medical terminology required.
• Two years of clerical or office experience required.
• Experience in a hospital, medical office, or ambulatory care environment preferred.
• Business coursework or administrative/secretarial training preferred.

Responsibilities

• Provide day-to-day administrative support to Nursing Administration and assist with departmental projects, priorities, and operational needs.
• Answer and route telephone calls, respond to inquiries, take messages, distribute mail, and communicate information promptly.
• Manage calendars, schedule interviews/appointments, and coordinate meetings, travel, room reservations, and AV needs.
• Prepare agendas, minutes, memoranda, policies, procedures, and important documents, including confidential materials.
• Maintain organized records, personnel documentation, and departmental records.
• Process departmental payroll, enter information into systems, monitor purchasing, and coordinate with vendors.
• Collect and report departmental data and service statistics; prepare reports and financial documents as needed.
• Support invoice reconciliation, expense verification, budget preparation, and variance monitoring.
• Participate in departmental meetings, quality initiatives, and hospital outreach activities.

Skills

Organizational skills

Communication skills

Confidential information handling

Data entry

MS Office proficiency

Education

High school diploma or GED

Tools

Microsoft Office

Windows environment

Job description

MedStar Harbor Hospital is seeking an organized, dependable Administrative Assistant to support our Nursing Administration department. In this important role, you will help keep daily departmental operations running smoothly while providing administrative support to nursing leaders, associates, and other hospital partners.

The ideal candidate is an effective communicator who can manage multiple priorities, handle confidential information with discretion, and maintain accurate records in a