Healthcare Administrative Assistant — Data & Office Support

Community Health Network; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Scholarships and tuition reimbursement

Employee recognition program

Benefits package

Job summary

Community Health Network is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to the assigned area in a professional and courteous manner. The role requires working knowledge of standard office equipment, strong communication, and meticulous record-keeping in a healthcare setting.

The position involves screening calls, arranging meetings, preparing materials, processing audits and data reports, and maintaining confidentiality across records.

Qualifications

• Must have ability to operate and troubleshoot standard office equipment.
• Receives and screens phone calls, messages, and mail; schedules meetings and ensures materials are available.
• Orders office supplies and compiles periodic statistical reports.
• Collects and transcribes audit data to generate reports and graphs for presentations.
• Prepares information for distribution with accuracy; maintains records and confidentiality.
• Provides secretarial support for meetings and projects; supports regulatory surveys and readiness initiatives.

Responsibilities

• Receives and screens phone calls, phone messages, and all mail.
• Arranges meetings and ensures that all materials for meetings are available.
• Orders office supplies.
• Compiles periodic statistical reports.
• Collects and transcribes audit and other data information from a variety of media to generate reports and graphs for presentations.
• Prepares information for distribution while always ensuring accuracy.
• Maintains file and up-to-date records, manuals, and other materials while maintaining confidentiality.
• Provides secretarial support for meetings and projects.
• Keeps office and department functioning smoothly.
• Provides extensive support during Regulatory Surveys and Readiness initiatives.

Skills

Executive secretarial

Office management

Communication

Organizational skills

Interpersonal skills

Confidentiality

Medical terminology knowledge

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Community Health Network is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to the assigned area in a professional and courteous manner. The role requires working knowledge of standard office equipment, strong communication, and meticulous record-keeping in a healthcare setting.

The position involves screening calls, arranging meetings, preparing materials, processing audits and data reports, and maintaining confidentiality across records.