Nursing Administration Support Specialist

MedStar Health’s Washington Hospital Center; Baltimore (MD); On-site; USD 28,000 - 50,000; Full time

Job summary

MedStar Harbor Hospital is seeking an organized, dependable Administrative Assistant to support our Nursing Administration department. In this important role, you will help keep daily departmental operations running smoothly while providing administrative support to nursing leaders, associates, and other hospital partners.

The ideal candidate is an effective communicator who can manage multiple priorities, handle confidential information with discretion, and maintain accurate records in a

Qualifications

• High school diploma or GED is required.
• Knowledge of medical terminology is required.
• Business coursework or administrative/secretarial training preferred.
• Two years of clerical or office experience required.
• Experience in a hospital, medical office, or ambulatory care environment preferred.

Responsibilities

• Provide day-to-day administrative support to Nursing Administration and assist with departmental projects, priorities, and operational needs.
• Answer and route telephone calls, respond to routine inquiries, take messages, distribute mail, and communicate information to the appropriate individuals promptly.
• Manage calendars, schedule interviews and appointments, and coordinate meetings, conferences, travel arrangements, and room reservations.
• Prepare agendas, minutes, policies, procedures, manuals, correspondence, and other documents, including materials of a sensitive or confidential nature.
• Maintain organized recordkeeping and filing systems, personnel documentation, associate transaction forms, and other departmental records.
• Process departmental payroll, enter information into hospital systems, monitor purchasing requests, maintain supply inventory, and coordinate with vendors to resolve service or equipment concerns.
• Collect, analyze, and report departmental data and service-delivery statistics; prepare administrative reports and other materials as needed.
• Support invoice reconciliation, payment requests, expense verification, budget preparation, and variance monitoring.
• Participate in departmental meetings, committees, quality and service-improvement initiatives, and hospital community outreach activities.
• Support department goals while following hospital policies, quality and safety standards, confidentiality requirements, and governmental/ accreditation regulations.

Skills

Organizational skills

Verbal and written communication

Confidential data handling

Transcription

Data entry

Microsoft Office

Education

High school diploma or GED

Tools

Word processing

Spreadsheets

Presentations (PowerPoint)

Job description

MedStar Harbor Hospital is seeking an organized, dependable Administrative Assistant to support our Nursing Administration department. In this important role, you will help keep daily departmental operations running smoothly while providing administrative support to nursing leaders, associates, and other hospital partners.

The ideal candidate is an effective communicator who can manage multiple priorities, handle confidential information with discretion, and maintain accurate records in a