Hospice Patient Services Coordinator

VIA Health Partners; United States; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health benefits

28 days PTO

Mileage reimbursement

401(k) with matching

Certification support (CHPN)

Orientation program

Career growth

Job summary

VIA Health Partners is seeking a Patient Services Coordinator to manage scheduling for field staff, coordinate patient care, and handle medical records in the branch office. You will work under the Business Office Manager to ensure efficient use of clinical resources and timely patient services.

The role requires an Associate degree and at least 2 years’ office experience, with proficiency in MS Word, Excel, and Outlook.

Qualifications

• Associate degree in related field.
• Minimum 2 years related experience in an office environment, preferably in health care.
• Computer proficiency with Microsoft Word, Excel, and Outlook.

Responsibilities

• Initiates contact with patients and families to introduce the palliative medicine team and answer questions about services.
• Assists with back-office tasks in Homecare Homebase (HCHB) including moving patient from pending to current and ensuring correct service location.
• Ensures patient visits are scheduled and performed timely.
• Prepares weekly clinician schedules and reviews schedules daily to optimize capacity and productivity.
• Manages calls from patients and field staff related to scheduling issues and escalates to the Business Office Manager as needed.

Skills

Scheduling

Customer service

Communication

Education

Associate degree

Tools

Microsoft Word

Excel

Outlook

Homecare Homebase (HCHB)

Job description

VIA Health Partners is an industry leader and top-10 nationally ranked provider of end-of-life care. More importantly, we are proud to be a community-based, not-for-profit hospice & palliative care provider. We have deep community roots, with decades of experience serving ALL patients and families needs regardless of their ability to pay or their medical complexity. We are a people-first organization whose funds go to serve our mission.

Due to our significant growth, we are looking for amazing new staff who share these same values.

Benefits

• Medical, Vision, and Dental plans through BCBS
• 28 days of Paid Time Off
• Excellent mileage reimbursement rate
• 403b Retirement plan with matching
• Focused programs honoring Veteran patients
• Assistance with achieving Certified Hospice & Palliative Nurse (CHPN)
• Best Orientation and Onboarding program youve experienced
• Seasoned Hospice leaders guiding your career growth

Summary

The Patient Services Coordinator is responsible for scheduling visits for field staff, assisting with the coordination of patient care, medical records and new processing referrals in the branch office. Works under the direction of the Business Office Manager to ensure the proper utilization of clinical resources to maximize care quality and staff efficiency. Responsible for scheduling and communicating with field staff, patients, and Business Office Manager regarding scheduling of patient services.

Essential Duties

• Initiates initial contacts with patients and families to introduce the palliative medicine team and to answer questions about services, if working in Medical Services.
• Obtains verbal consent to schedule initial Nurse practitioners (NP) visit, if working in Medical Services.
• Assists with back-office tasks in Homecare Homebase (HCHB) including moving patient from pending to current and ensuring correct service location.
• Ensures patient visits are scheduled and performed timely.
• Prepares weekly clinician schedules, such as Face to Face visits. Reviews clinician schedules daily or more frequently as needed to determine capacity opportunities and ensure productivity standards are being met.
• Ensures clinicians are assigned and scheduled in the most efficient geography, maximizing clinician efficiency, utilizing the lowest possible discipline, matching skill with required care, and optimizing clinician capacity.
• Processes new referrals to the branch office and assists in scheduling of admission visits.
• Ensure missed visits are scheduled by the end of the current week or referred to the Clinical Team Manager for resolution.
• Works collaboratively with field clinicians to ensure all patient visits are scheduled and completed as ordered within the plan of care.
• Manages calls from patients and field staff related to scheduling issues. Refers clinical and performance related issues to the Business Office Manager.
• Monitors hospitalized patients, communicates, and ensures the team follows up as necessary.
• Completes requested schedules ensuring all orders and services (e.g., lab draw, supervisory visits, add-on visits or disciplines, etc.) are included as required.
• Supports branch operations and works collaboratively to ensure timely communication with patients, clinicians, referral sources, and other office staff.
• Maintains medical records, obtains supplemental record and processes document attachment.
• Runs all applicable reports and responds to workflow taking appropriate actions.
• Assists with internal or external transfer of patients between branches and or services.
• May perform other duties as required

Qualifications

Qualification Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions .

Minimum Qualifications

• Associate degree in related field required.
• Minimum 2 years related experience in an office environment, preferably in a health care facility/setting.
• Computer proficiency is required (Microsoft Word, Excel, Outlook).