Hospice Office Manager

Zimmet Healthcare Services Group LLC; Pennsylvania; On-site; USD 55,000 - 85,000; Full time

Job summary

Zimmet Healthcare Services Group LLC is seeking a Hospice Office Manager to oversee administrative operations for the hospice offices in Montgomery County, PA. The role supports interdisciplinary hospice teams, manages payroll, ensures HR compliance, and handles employee lifecycle processes.

The ideal candidate is highly organized, detail-oriented, and experienced in healthcare or hospice settings, with strong communication skills and ability to liaise with leadership, clinical staff, and

Qualifications

• 2-3 years of HR and payroll administration experience, preferably in hospice.
• Knowledge of employment laws, payroll regulations, and HR best practices.
• Experience with payroll systems and HRIS platforms.
• Strong organizational skills with attention to detail.

Responsibilities

• Oversee daily office operations to ensure efficient workflow and compliance.
• Serve as liaison between leadership, clinical staff, and external vendors.
• Maintain office supplies, equipment, and administrative systems.
• Support HR, payroll, and survey readiness audits.
• Assist leadership with reports, audits, and special projects.
• Administer full employee lifecycle processes including onboarding and offboarding.
• Ensure compliance with employment laws and hospice regulations.
• Coordinate recruitment efforts and interview scheduling.
• Handle benefits enrollment and staff communications.
• Process payroll with accurate timekeeping and deductions.
• Maintain confidentiality of payroll and employee information.

Skills

HR payroll admin

Attention to detail

Communication skills

Interpersonal skills

Tools

HRIS platforms

Payroll systems

Timekeeping systems

Job description

Title: Hospice Office Manager

Location: Montgomery County, PA

Position Summary

The Hospice Office Manager is responsible for overseeing the administrative operations of the hospice offices. This role ensures smooth day-to-day office operations while supporting the interdisciplinary hospice teams, accurate payroll processing, HR compliance, employee lifecycle management. The ideal candidate is highly organized, detail-oriented, and experienced in healthcare or hospice.

OfficeManagerResponsibilities

• Oversee daily office operations to ensure efficient workflow and compliance
• Serve as liaison between corporate leadership, clinical staff, and external vendors
• Maintain office supplies, equipment, and administrative systems
• Support survey readiness and audits related to HR, payroll, and administrative documentation
• Assist leadership with reports, audits, and special projects as assigned
• Administer full employee lifecycle processes including onboarding, orientation, offboarding, and personnel file management
• Ensure compliance with federal, state, and local employment laws and hospice regulations
• Maintain accurate employee records, certifications, licensure, and required training documentation
• Coordinate recruitment efforts, including posting positions, screening applicants, and scheduling interviews
• Serve as a point of contact for employee questions regarding policies, benefits, payroll, and HR procedures
• Assist with benefits enrollment, open enrollment, and employee communications
• Support performance management processes, employee relations matters, and disciplinary documentation
• Process accurate and timely payroll for all hospice employees
• Ensure proper timekeeping, PTO tracking, wage calculations, and payroll deductions
• Administer payroll changes including new hires, terminations, pay rate changes, and garnishments
• Coordinate with finance and leadership to ensure payroll accuracy and compliance
• Maintain confidentiality of all payroll and employee information

Qualifications

• Minimum of 2-3 years of experience in HR and payroll administration, preferably inhospice
• Knowledge of employment laws, payroll regulations, and HR best practices
• Experience with payroll systems, HRIS platforms, and timekeeping systems
• Strong organizational skills with exceptional attention to detail
• Ability to handle sensitive and confidential information with professionalism
• Excellent communication and interpersonal skills