Hospice Office Manager

Hospice Center in Montgomery County; Pennsylvania; On-site; USD 52,000 - 75,000; Full time

Job summary

Hospice Center in Montgomery County is seeking an experienced Hospice Office Manager to oversee administrative operations, payroll, and HR compliance for our Montgomery County, PA offices.

The role requires strong organizational skills, attention to detail, and experience in healthcare or hospice settings to support interdisciplinary teams and ensure regulatory adherence.

Qualifications

• Minimum 2–3 years of experience in HR and payroll administration, preferably in hospice.
• Knowledge of employment laws, payroll regulations, and HR best practices.
• Experience with payroll systems, HRIS platforms, and timekeeping systems.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Oversee daily office operations to ensure efficient workflow and compliance.
• Serve as liaison between leadership, clinical staff, and external vendors.
• Maintain office supplies, equipment, and administrative systems.
• Support survey readiness and audits related to HR, payroll, and administrative documentation.
• Assist leadership with reports, audits, and special projects as assigned.
• Administer full employee lifecycle processes including onboarding, orientation, offboarding, and personnel file management.
• Ensure compliance with federal, state, and local employment laws and hospice regulations.
• Maintain accurate employee records, certifications, licensure, and required training documentation.
• Coordinate recruitment efforts, including posting positions, screening applicants, and scheduling interviews.
• Serve as a point of contact for employee questions regarding policies, benefits, payroll, and HR procedures.
• Assist with benefits enrollment, open enrollment, and employee communications.
• Support performance management processes, employee relations matters, and disciplinary documentation.
• Process accurate and timely payroll for all hospice employees.
• Ensure proper timekeeping, PTO tracking, wage calculations, and payroll deductions.
• Administer payroll changes including new hires, terminations, pay rate changes, and garnishments.
• Coordinate with finance and leadership to ensure payroll accuracy and compliance.
• Maintain confidentiality of all payroll and employee information.

Skills

HR administration

Payroll administration

Payroll systems

HRIS

Timekeeping

Compliance

Communication

Organizational skills

Tools

Payroll software

HRIS

Timekeeping system

Job description

Title

Hospice Office Manager

Location:

Montgomery County, PA

Position Summary

The Hospice Office Manager is responsible for overseeing the administrative operations of the hospice offices. This role ensures smooth day‑to‑day office operations while supporting the interdisciplinary hospice teams, accurate payroll processing, HR compliance, employee lifecycle management. The ideal candidate is highly organized, detail-oriented, and experienced in healthcare or hospice.

OfficeManagerResponsibilities

• Oversee daily office operations to ensure efficient workflow and compliance
• Serve as liaison between corporate leadership, clinical staff, and external vendors
• Maintain office supplies, equipment, and administrative systems
• Support survey readiness and audits related to HR, payroll, and administrative documentation
• Assist leadership with reports, audits, and special projects as assigned
• Administer full employee lifecycle processes including onboarding, orientation, offboarding, and personnel file management
• Ensure compliance with federal, state, and local employment laws and hospice regulations
• Maintain accurate employee records, certifications, licensure, and required training documentation
• Coordinate recruitment efforts, including posting positions, screening applicants, and scheduling interviews
• Serve as a point of contact for employee questions regarding policies, benefits, payroll, and HR procedures
• Assist with benefits enrollment, open enrollment, and employee communications
• Support performance management processes, employee relations matters, and disciplinary documentation
• Process accurate and timely payroll for all hospice employees
• Ensure proper timekeeping, PTO tracking, wage calculations, and payroll deductions
• Administer payroll changes including new hires, terminations, pay rate changes, and garnishments
• Coordinate with finance and leadership to ensure payroll accuracy and compliance
• Maintain confidentiality of all payroll and employee information

Qualifications

• Minimum of 2–3 years of experience in HR and payroll administration, preferably inhospice
• Knowledge of employment laws, payroll regulations, and HR best practices
• Experience with payroll systems, HRIS platforms, and timekeeping systems
• Strong organizational skills with exceptional attention to detail
• Ability to handle sensitive and confidential information with professionalism
• Excellent communication and interpersonal skills