Hospice LPN Clinical Scheduler

Valir Health; Oklahoma City (OK); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, and vision insurance

Paid day off for your birthday

401K Company match on day one

Company paid life insurance

Generous PTO

Career development opportunities

Employee Recognition

Job summary

Valir Hospice Care, LLC seeks an LPN Clinical Scheduler to coordinate daily interdisciplinary patient care schedules. You will align nursing staff and hospice team members to ensure timely, compliant care per physician orders and regulatory standards.

You will collaborate with the Director of Clinical Services and team to optimize staffing, support admissions, and adjust visit frequencies, while occasionally providing direct patient care within LPN scope as needed.

Qualifications

• Thorough understanding of hospice regulations and interdisciplinary care.
• Strong knowledge of visit frequency requirements.
• Excellent organizational and time management skills.
• Ability to prioritize multiple competing demands.
• Strong critical thinking and decision-making abilities.
• Excellent interpersonal and communication skills.
• Proficient with Microsoft Office and WellSky.
• Ability to work independently while collaborating with the clinical team.

Responsibilities

• Coordinate daily schedules for RNs, LPNs, Hospice Aides, Social Workers, Chaplains, Bereavement Coordinators, Volunteers and other staff.
• Balance staff caseloads by geography, acuity and resources.
• Adjust schedules for admissions, deaths, emergencies, and urgent needs.
• Monitor clinician productivity and scheduling efficiency.

Skills

Scheduling coordination

Time management

Interdisciplinary team

Communication skills

WellSky proficiency

MS Office

Education

2 Year Degree

LPN License (OK)

CPR Certification

Tools

WellSky

Microsoft Office

Job description

Job Details: Job Location: Valir Hospice OKC - Oklahoma City, OK 73102, Position Type: Full Time, Education Level: 2 Year Degree, Travel Percentage: Up to 25%, Job Shift: Day, Job Category: Admin - Clerical, Location: Valir Hospice Care, LLC - Oklahoma City, Oklahoma

Valir Hospice provides terminally ill patients and their families with customized medical care and pain management, as well as emotional and spiritual support. At Valir Hospice our team is committed to the belief that each of us has the right to die free of pain and with dignity. We’re a family of dedicated professionals who care for terminally ill patients using individualized pain and symptom-management plans to enhance the patient’s quality of life. Our hospice professionals are dedicated to providing patients with the compassion and care they deserve.

WHAT WE OFFER

• Competitive pay, retention and referral bonuses
• Outstanding Medical, dental, and vision insurance
• Paid day off for your birthday
• 401K Company match on day one
• Company paid life insurance
• Generous PTO
• Career development opportunities
• Employee Recognition

Job Summary:

The Hospice LPN Clinical Scheduler is responsible for coordinating daily clinical operations by managing schedules for the interdisciplinary team, ensuring patients receive timely, appropriate care in accordance with physician orders, hospice regulations, and organizational standards. This position serves as the central point of coordination for patient scheduling, new admissions, visit frequency management, staffing adjustments, and communication among clinical team members.

The Hospice LPN Clinical Scheduler collaborates closely with the Director of Clinical Services and interdisciplinary team to optimize staff productivity, maintain continuity of patient care, and respond quickly to changing patient needs. When operational needs require, the Hospice Scheduler may also provide direct patient care within the scope of an Oklahoma Licensed Practical Nurse.

Clinical Scheduling

• Coordinate daily schedules for Registered Nurses, Licensed Practical Nurses, Hospice Aides, Social Workers, Chaplains, Bereavement Coordinators, Volunteers, and other assigned clinical staff.
• Balance staff caseloads based on geography, productivity, patient acuity, and staffing resources.
• Adjust schedules throughout the day to accommodate admissions, deaths, hospitalizations, call-offs, emergencies, and urgent patient needs.
• Monitor clinician productivity and scheduling efficiency.

Patient Care Coordination

• Coordinate scheduling for new hospice admissions.
• Monitor visit frequencies to ensure physician orders and plans of care are followed.
• Identify overdue or missed visits and coordinate timely completion.
• Collaborate with clinical leadership regarding changes in patient condition or staffing needs.
• Communicate schedule updates promptly with field staff.

Clinical Documentation

• Utilize WellSky to maintain accurate patient schedules.
• Review scheduling reports for compliance and completeness.
• Assist with correcting scheduling discrepancies.
• Support regulatory compliance through accurate scheduling documentation.

Team Collaboration

• Work closely with the Director of Clinical Services, Clinical Managers, Intake, Team Coordinators, and interdisciplinary team members.
• Participate in interdisciplinary team meetings as requested.
• Serve as a resource regarding scheduling priorities and operational workflow.

Direct Patient Care

• Provide skilled nursing visits when necessary to support patient care needs or staffing shortages.
• Maintain all required nursing documentation and clinical competencies.
• Deliver care consistent with physician orders, hospice philosophy, and agency policies.

Other Duties

• Assist with special projects and operational initiatives.
• Maintain confidentiality and HIPAA compliance.
• Any and all other duties and responsibilities as assigned.

Qualifications: Required Skills/Abilities:

• Thorough understanding of hospice regulations and interdisciplinary care.
• Strong knowledge of visit frequency requirements.
• Excellent organizational and time management skills.
• Ability to prioritize multiple competing demands.
• Strong critical thinking and decision-making abilities.
• Excellent interpersonal and communication skills.
• Proficient with Microsoft Office and WellSky.
• Ability to work independently while maintaining close collaboration with the clinical team.

Education, Licenses, Certifications and Experience:

• Graduate of an accredited Licensed Practical Nursing program desired.
• Current Oklahoma Licensed Practical Nurse (LPN) license in good standing required.
• Current CPR certification.

Physical Requirements (Subject to Reasonable Accommodation):

• Keyboarding/dexterity: frequently; activity exists up to 75% of the time
• Communication: ability to read, speak, and hear in English.
• Strength: sedentary position (exerting up to 5lbs of force occasionally)
• Standing/Walking: Occasionally; activity exists up to 25% of the time

Working Conditions:

This position will be in an indoor climate-controlled environment with occasional travel with exposure to outdoors elements. This position may be exposed to the following: toxic caustic chemicals, extreme conditions (hot or cold), dust fumes gases (including asbestos), moving mechanical parts, potential electric shock, x-ray electro-magnetic energy, high pitched noises, needles or other sharp objects, blood or body fluids, communicable diseases, unprotected heights, CRT (computer) monitor, and frequent repetitive motions.