Hospice Clinical Team Assistant

Day City Hospice; Dayton (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Great culture

Medical benefits

401(k) match

Time off accruals

Paid holidays

Tuition reimbursement

Referral program

Merit increases

Employee discounts

Job summary

Day City Hospice in Southwest Ohio seeks a dedicated Clinical Records Manager to oversee daily records operations, establish policies, and ensure compliance with state and federal regulations.

You will safeguard patient information, supervise clerical staff, and collaborate with the Clinical Supervisor to complete audits. This role offers a supportive team, manageable caseloads, and opportunities to grow.

Qualifications

• Three years’ experience in clinical records management, preferably in hospice care.
• LVN/LPN license preferred but not required.
• Knowledge of state and federal regulations governing clinical records.
• Ability to supervise clerical personnel and coordinate records workflows.
• Strong communication and public relations skills.
• Demonstrates autonomy, organization, and flexibility.

Responsibilities

• Manage daily clinical records functions and policies.
• Maintain compliance with state, federal, and other regulations.
• Ensure records confidentiality and proper access controls.
• Supervise organization personnel handling records.
• Coordinate record audits and issue responses.
• Partner with Clinical Supervisor on audits.

Skills

Clinical records management

Information systems knowledge

Communication skills

Supervisory abilities

Autonomy and organization

Education

LVN/LPN license (preferred)

Job description

Day City Hospice | Southwest OhioAt Day City Hospice, we’re proudly Ohio-made—and deeply committed to the communities we serve. Every decision we make centers on what matters most: delivering compassionate, personalized care that honors the wishes of our patients and their families.

Day City Hospice | Southwest OhioAt Day City Hospice, we’re proudly Ohio-made—and deeply committed to the communities we serve. Every decision we make centers on what matters most: delivering compassionate, personalized care that honors the wishes of our patients and their families. We believe exceptional care starts with an exceptional team. That’s why we’ve built a supportive environment designed to help you thrive—offering manageable caseloads, no on-call responsibilities, and the flexibility you need to provide meaningful, patient-centered care. If you’re looking for a career where you can make a lasting impact while maintaining work-life balance, we’d love to meet you.

What We Offer

• Great culture and team atmosphere
• Comprehensive benefits, including medical, dental, and vision, effective on the first of the month
• 401(k) retirement plan with a generous company match
• Generous time off accruals
• Paid holidays
• Tuition Reimbursement
• Employee Referral Program
• Merit Increases
• Employee Discount Programs

What You’ll Do

• Manage all daily clinical records functions including establishing and implementing clinical records policies.
• Ensure clinical record systems are maintained in compliance with state, federal and other regulations.
• Maintain comprehensive working knowledge of state, federal, and other documentation regulations and serves as a resource for appropriate organization personnel.
• Protect all clinical records through the establishment and implementation of control procedures for all open and closed records.
• Protect the confidentiality of patient and organization information through effective controls and direct supervision of clinical records.
• Forward copies of clinical records to authorized users according to policy.
• Complete an administrative record audit following patient discharge and forward the record to the Clinical Supervisor for clinical audit.

Qualifications

• Prefer at least three years’ experience in clinical records management, preferably in hospice care operations.
• LVN/LPN license preferred, but not required.
• Information systems knowledge required.
• Demonstrated ability to supervise and direct clerical personnel.
• Demonstrates good communication skills and public relations skills.
• Demonstrates autonomy, organization, assertiveness, flexibility, and cooperation in performing job responsibilities.