Hospice Clinical Team Assistant

addus; Centerville (OH); On-site; USD 42,000 - 59,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

Paid time off

Paid holidays

Tuition reimbursement

Referral bonus program

Annual merit increases

Employee discount programs

Job summary

Day City Hospice in Dayton, OH seeks a Clinical Records Assistant to ensure accuracy, security, and compliance of all clinical documentation, overseeing daily records operations and supporting clinical teams with efficient systems.

The role requires attention to state and federal regulations, confidentiality, and staff training; 3+ years’ experience with clinical records; LPN/LVN license preferred but not required; strong organizational and communication skills; on-site work.

Qualifications

• Minimum 3 years of clinical records experience (hospice or healthcare preferred).
• LPN/LVN license preferred, but not required.
• Strong knowledge of healthcare information systems and documentation standards.
• Excellent organizational, communication, and interpersonal skills.

Responsibilities

• Oversee daily clinical records operations and implement policies and procedures.
• Ensure compliance with all applicable state, federal, and regulatory documentation requirements.
• Maintain and safeguard all clinical records—both active and archived.
• Establish and enforce confidentiality and access controls for patient and organizational data.
• Serve as a documentation and compliance resource for internal staff.
• Supervise and guide clinical records personnel and clerical staff.
• Process and release records to authorized parties in accordance with policy.
• Conduct administrative audits post-discharge and coordinate clinical audit reviews.

Skills

Clinical records experience

Healthcare information systems

Organizational skills

Communication skills

Independent work

Attention to detail

Tools

Records management software

Job description

Clinical Records Assistant (Hospice) – Dayton, OH

Why Join Day City Hospice?

• Supportive, collaborative team culture
• Manageable caseloads—more time for quality patient care
• Comprehensive benefits (medical, dental, vision) starting the 1st of the month
• 401(k) with generous company match
• Generous paid time off & paid holidays
• Tuition reimbursement opportunities
• Employee referral bonus program
• Annual merit increases
• Employee discount programs

Position Summary

The Clinical Records Assistant plays a critical role in ensuring the accuracy, security, and compliance of all clinical documentation. This position oversees the daily operations of clinical records management, ensuring adherence to federal, state, and organizational regulations while supporting clinical teams with effective systems and processes.

Key Responsibilities

• Oversee daily clinical records operations and implement policies and procedures
• Ensure compliance with all applicable state, federal, and regulatory documentation requirements
• Maintain and safeguard all clinical records—both active and archived
• Establish and enforce confidentiality and access controls for patient and organizational data
• Serve as a documentation and compliance resource for internal staff
• Supervise and guide clinical records personnel and clerical staffProcess and release records to authorized parties in accordance with policy
• Conduct administrative audits post-discharge and coordinate clinical audit reviews

Qualifications

• Minimum 3 years of clinical records experience (hospice or healthcare preferred)
• LPN/LVN license preferred, but not required
• Strong knowledge of healthcare information systems and documentation standards
• Excellent organizational, communication, and interpersonal skills
• Ability to work independently with a high degree of accountability
• Demonstrated flexibility, professionalism, and attention to detail

What Makes You a Great Fit

• You are passionate about patient-centered care
• You value accuracy, compliance, and data integrity
• You thrive in a collaborative, mission-driven environment
• You bring both strong leadership skills and a hands-on approach