Honolulu Venue & Events Coordinator

Center for Cultural and Technical Interchange Between East and West, Inc; Honolulu (HI); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Health insurance

Retirement savings with generous match

Paid time off

Job summary

The East-West Center in Honolulu invites applications for a Venue Operations Coordinator to manage year-round events at Imin, delivering exceptional customer service, coordinating logistics, contracts, and budgets, and collaborating with the Events team.

The role requires a post-secondary degree and at least three years in venue or large-scale event planning, strong communication, and proficiency with MS Office and event software. This is a full-time, in-person position based in Oahu, Hawaii.

Qualifications

• Post-secondary degree and at least 3 years of full-time work experience in banquet/venue management, convention services, or large-scale event planning.
• Ability to manage client, vendor, or tenant relationships and make basic daily decisions.
• Experience with budgeting, contracts, invoicing, and reporting for events.

Responsibilities

• Plan and coordinate all events scheduled at Imin throughout the year, aligning with EWC’s mission and values.
• Draft and process contracts, deposits, fees, refunds, and insurance requirements.
• Maintain accurate event records and related reports.
• Manage budgets, invoices, and financial statements; communicate with clients about billing.
• Coordinate event logistics, floor layouts, vendor contracts, and labor needs.
• Serve as primary event contact, handle registrations, and participate in post-event evaluations.

Skills

Communication skills

Project coordination

Team collaboration

Customer service

Education

Post-secondary degree

Tools

MS Office

Raiser’s Edge

MailChimp

Constant Contact

Job description

The East-West Center in Honolulu invites applications for a Venue Operations Coordinator to manage year-round events at Imin, delivering exceptional customer service, coordinating logistics, contracts, and budgets, and collaborating with the Events team.

The role requires a post-secondary degree and at least three years in venue or large-scale event planning, strong communication, and proficiency with MS Office and event software. This is a full-time, in-person position based in Oahu, Hawaii.