Event Operations & Catering Coordinator

Prince Waikiki; Honolulu (HI); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, vision, and dental care

Life insurance

401K

Paid vacation and sick leave

Dining and golf discounts

Job summary

Prince Waikiki in Honolulu, HI seeks a Catering & Conference Services Coordinator (Full Time) to provide administrative support to the department, prepare BEOs, proposals, contracts, and coordinate client communications. The role requires strong organization, professional English, and familiarity with Delphi or similar systems.

Responsibilities include vetting inquiries, preparing documents, coordinating site visits, and ensuring flawless event execution while delivering exceptional guest

Qualifications

• High School Diploma or equivalent required.
• Two years of hotel, hospitality, catering, conference services, or related industry experience preferred.
• Knowledge of hotel and event operations and experience with catering/event management software preferred.
• College degree in Hospitality, Business, Tourism, or a related field preferred.

Responsibilities

• Provides administrative support to the Catering and Conference Services Department by preparing BEOs, proposals, contracts, group resumes, VIP alerts, files, amenities, invoices, and monthly reports as needed.
• Vets and qualifies incoming inquiries by gathering pertinent event details and assigns qualified leads to the Manager or Director.
• Monitors RFP sourcing platforms and responds to inquiries within 24 hours.
• Coordinates and prepares department files, sales materials, and promotional materials.
• Conducts site inspections and client pre-con meetings; assists with event planning and coordination.

Skills

Communication

English proficiency

Hospitality experience

Education

High School Diploma or equivalent

College degree in Hospitality, Business, Tourism, or related field preferred

Tools

Delphi

Social Tables

HMS

OpenTable

Sertifi

Job description

Prince Waikiki in Honolulu, HI seeks a Catering & Conference Services Coordinator (Full Time) to provide administrative support to the department, prepare BEOs, proposals, contracts, and coordinate client communications. The role requires strong organization, professional English, and familiarity with Delphi or similar systems.

Responsibilities include vetting inquiries, preparing documents, coordinating site visits, and ensuring flawless event execution while delivering exceptional guest