On-site Program Assistant, Professional Development

Center for Cultural and Technical Interchange Between East and West, Inc; Honolulu (HI); On-site; USD 57,000 - 65,000; Full time

Job summary

The East-West Center in Honolulu seeks an on-site Program Assistant for a limited, one-year appointment. The role provides a wide range of administrative and operational support to designated teams, ensuring effective coordination, planning, reporting, and budgeting for programs and activities.

The incumbent interfaces with internal departments, external partners, funders, and stakeholders to ensure compliant program delivery and successful outcomes.

Qualifications

• High school diploma plus 5 years of relevant experience or equivalent combination.
• Strong written and verbal English communication.
• Ability to organize, prioritize and coordinate diverse tasks.
• Knowledge of office practices and recordkeeping; proficiency with MS Word/Excel and related tools.

Responsibilities

• Prepares and processes a variety of administrative and fiscal documents per EWC policies.
• Arranges travel related to program activities including itineraries and accommodations.
• Drafts and collates information for internal reporting and annual reports.
• Liaises with other units to support fiscal work and program development.
• Assists in budget document preparation.
• Supervises student assistants and assists in hiring.
• Organizes program activities and prepares materials for workshops and events.
• Coordinates room bookings, schedules, and speaker biographies; assists with evaluations.
• Supports recruitment and responds to inquiries from applicants and alumni.
• Maintains records and ensures accessibility of documentation.

Skills

Communication

Organization

Prioritization

Independent work

DEI commitment

Education

High school diploma plus 5 years experience

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat Pro

Google Suite

Microsoft 365

Microsoft Teams

Zoom

PowerPoint

Job description

The East-West Center in Honolulu seeks an on-site Program Assistant for a limited, one-year appointment. The role provides a wide range of administrative and operational support to designated teams, ensuring effective coordination, planning, reporting, and budgeting for programs and activities.

The incumbent interfaces with internal departments, external partners, funders, and stakeholders to ensure compliant program delivery and successful outcomes.