Honolulu-Based Part-Time Operations & Admin Coordinator

Tlchawaii; Honolulu (HI); On-site; USD 27,552 - 31,684; Part time

Job summary

The Legal Clinic (TLC) in Honolulu is seeking an Operations Associate to support day-to-day operations and office facilities. This 38% FTE role involves coordinating calendar reservations, IT and equipment needs, and handling logistical tasks for events and audits.

The ideal candidate will be reliable, detail-oriented, and proactive, with experience in basic bookkeeping and comfort with confidential information within a nonprofit setting.

Qualifications

• Proficiency in MS Office applications Word, Excel, Outlook, SharePoint, Teams, etc.
• Experience maintaining financial records and performing basic bookkeeping duties; strong attention to detail and ability to calculate figures and amounts accurately.
• Prior experience in a nonprofit organization desired but not required.

Responsibilities

• Help set up and maintain several functioning office spaces, including IT equipment, meeting rooms, shared mail duties, organizing shared workspaces, inventory and restocking supplies.
• Manage shared office calendar for conference room reservations and events.
• Coordinate with building management and vendors for facility needs (e.g. deliveries).
• Procure and track use of staff and guest parking passes and stickers.
• Coordinate IT and software needs in partnership with Ops Director and tech consultants.
• Support staff with general operations for events, retreats, off-sites, and other logistical needs.
• Set up board meeting materials, logistics, and provide support for staff and board members.
• Reconcile credit card and bank statements and prepare check requests under supervision.
• Assist with organizing financial documentation and record-keeping for audits.

Skills

MS Office

Bookkeeping

Attention to detail

Tools

SharePoint

Teams

IT equipment setup

Job description

The Legal Clinic (TLC) in Honolulu is seeking an Operations Associate to support day-to-day operations and office facilities. This 38% FTE role involves coordinating calendar reservations, IT and equipment needs, and handling logistical tasks for events and audits.

The ideal candidate will be reliable, detail-oriented, and proactive, with experience in basic bookkeeping and comfort with confidential information within a nonprofit setting.