Operations Associate

Tlchawaii; Honolulu (HI); On-site; USD 27,552 - 31,684; Part time

Job summary

The Legal Clinic (TLC) in Honolulu is seeking an Operations Associate to support day-to-day operations and office facilities. This 38% FTE role involves coordinating calendar reservations, IT and equipment needs, and handling logistical tasks for events and audits.

The ideal candidate will be reliable, detail-oriented, and proactive, with experience in basic bookkeeping and comfort with confidential information within a nonprofit setting.

Qualifications

• Proficiency in MS Office applications Word, Excel, Outlook, SharePoint, Teams, etc.
• Experience maintaining financial records and performing basic bookkeeping duties; strong attention to detail and ability to calculate figures and amounts accurately.
• Prior experience in a nonprofit organization desired but not required.

Responsibilities

• Help set up and maintain several functioning office spaces, including IT equipment, meeting rooms, shared mail duties, organizing shared workspaces, inventory and restocking supplies.
• Manage shared office calendar for conference room reservations and events.
• Coordinate with building management and vendors for facility needs (e.g. deliveries).
• Procure and track use of staff and guest parking passes and stickers.
• Coordinate IT and software needs in partnership with Ops Director and tech consultants.
• Support staff with general operations for events, retreats, off-sites, and other logistical needs.
• Set up board meeting materials, logistics, and provide support for staff and board members.
• Reconcile credit card and bank statements and prepare check requests under supervision.
• Assist with organizing financial documentation and record-keeping for audits.

Skills

MS Office

Bookkeeping

Attention to detail

Tools

SharePoint

Teams

IT equipment setup

Job description

HOURS:

38% FTE. Approximately 15 hours/week, weekday(s); flexible schedule.

This position is based in Honolulu, Hawaiʻi, and is a primarily in-person role with limited remote flexibility. The Operations Associate supports the day-to-day operations and office/ facilities needs of The Legal Clinic (TLC). The ideal candidate is reliable, detail-oriented, and proactive, with strong organizational skills, some bookkeeping experience, and respect for confidentiality. TLC is a 501(c)(3) nonprofit whose mission is to ensure justice for low-income immigrants and migrants in Hawaiʻi through high quality legal services, education, and advocacy. www.tlchawaii.org

AREAS OF RESPONSIBILITY

Office & Operations Support

• Help set up and maintain several functioning office spaces, including IT equipment, meeting rooms, shared mail duties, organizing shared workspaces, inventory and restocking supplies.
• Manage shared office calendar for conference room reservations and events.
• Coordinate with building management and vendors for facility needs (e.g. deliveries).
• Procure and track use of staff and guest parking passes and stickers.
• Coordinate IT and software needs in partnership with Ops Director and tech consultants.
• Support staff with general operations for events, retreats, off-sites, and other logistical needs
• Set up board meeting materials, logistics, and provide support for staff and board members.
• Reconcile credit card and bank statements and prepare check requests under supervision.
• Assist with organizing financial documentation and record-keeping for audits.

QUALIFICATIONS

• Proficiency in MS Office applications Word, Excel, Outlook, SharePoint, Teams, etc.
• Experience maintaining financial records and performing basic bookkeeping duties; strong attention to detail and ability to calculate figures and amounts accurately.
• Prior experience in a nonprofit organization desired but not required.

COMPENSATION:

$20–$23/hour; Pro-rated holiday hours based on FTE percentage. At TLC we care deeply about staff well-being and maintaining a healthy work-life balance.

The Legal Clinic is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin or ancestry, age, ethnicity, physical or mental disability, genetic information, or veteran status.