Homecare Staffing Coordinator — Scheduling & Coverage

Vibrant Health Homecare; Tacoma (WA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid sick leave

Paid vacation / PTO

Six company-observed holidays

Paid training and professional develop

On-call rotation pay

Job summary

Vibrant Health Homecare in Tacoma, WA is seeking a Staffing Coordinator to build and sustain a reliable, available caregiver workforce and to ensure staffing coverage for clients. You will partner with Scheduler, Hiring Coordinator, and Administrative Assistant to meet client needs.

The role emphasizes ownership, proactive problem-solving, and minimal supervision, with responsibilities spanning availability management, leave processing, onboarding, and compliance tracking.

Qualifications

• Experience in staffing coordination, workforce management, or healthcare staffing.
• Demonstrated ability to manage workforce needs independently.
• Strong organizational, communication, and problem-solving skills.
• Experience coordinating employee availability, attendance, and leave requests.
• Proficiency with scheduling systems and office productivity software.
• Ability to manage competing priorities, maintain confidentiality, and exercise sound judgment.

Responsibilities

• Maintain an active and available caregiver workforce to support client staffing needs.
• Track employee availability, schedule preferences, and employment status changes.
• Proactively identify staffing shortages and communicate recruitment needs to the hiring team.
• Maintain accurate workforce records and coordinate employee status changes.
• Collaborate with the Scheduler to maintain adequate staffing coverage.
• Assist with employee callouts, last-minute replacements, and difficult-to-fill shifts.
• Communicate availability changes promptly to minimize scheduling disruptions.
• Promote continuity of care through effective workforce coordination.
• Serve as the first point of contact for employee sick leave, vacation, PTO, and other time-off requests.
• Coordinate initial processing and documentation for FMLA, Washington Paid Family and Medical Leave, and other applicable leave programs.
• Track approved leave, employee absences, and anticipated return-to-work dates.
• Escalate requests requiring management or HR review.
• Collaborate with the Administrative Assistant responsible for tracking employee credentials.
• Remove employees from scheduling eligibility when notified of expired or noncompliant credentials.
• Coordinate replacement coverage for affected shifts.
• Restore scheduling eligibility only after required compliance clearance has been verified.
• Coordinate workforce onboarding and follow up on outstanding requirements.
• Support the transition of newly hired employees into active scheduling.
• Assist employees with initial benefits enrollment and related documentation.
• Communicate employee status changes to appropriate departments.
• Respond promptly and professionally to employee inquiries.
• Collaborate with scheduling, hiring, payroll, and management.
• Maintain accurate records and complete responsibilities within established deadlines.
• Identify recurring workforce challenges and recommend improvements.

Skills

Staffing coordination

Workforce management

Healthcare staffing

Organizational skills

Communication

Problem solving

Tools

Scheduling systems

Office productivity software

Job description

Vibrant Health Homecare in Tacoma, WA is seeking a Staffing Coordinator to build and sustain a reliable, available caregiver workforce and to ensure staffing coverage for clients. You will partner with Scheduler, Hiring Coordinator, and Administrative Assistant to meet client needs.

The role emphasizes ownership, proactive problem-solving, and minimal supervision, with responsibilities spanning availability management, leave processing, onboarding, and compliance tracking.