Home Health Intake Coordinator

Talin Home Healthcare; Sterling (VA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k) matching

Job summary

Talin Home Healthcare LLC in Sterling, VA is seeking a motivated Home Health Intake Coordinator to be the first point of contact for patients and families, coordinating referrals from hospitals and physicians and ensuring timely start-of-care.

You will verify insurance eligibility, obtain authorizations, maintain patient records in the EMR/EHR, and collaborate with clinical staff to deliver high-quality home health services onsite at the Sterling office (30–40 hours/week, five days).

Qualifications

• Experience in home health intake, medical scheduling, or healthcare coordination is strongly preferred.
• Familiarity with Medicare/Medicaid home health regulations and insurance authorization processes.
• Proficiency with EMR/EHR software and Microsoft Office Suite.
• Strong organizational skills with the ability to manage multiple referrals simultaneously.
• Excellent verbal and written communication skills.
• Compassionate, patient-focused demeanor with a commitment to quality care.
• Twice a month will need to make trips to other doctor’s offices to pick up signed POC documents (mileage is paid).
• High school diploma or equivalent required; Associate's degree in healthcare administration or related field preferred.
• Required to work onsite in the Office in Sterling 30 to 40 hours a week 5 days a week.

Responsibilities

• Manage the end-to-end patient intake process, including receiving and processing referrals from hospitals, physicians, and discharge planners.
• Verify patient insurance eligibility and obtain authorizations for home health services.
• Coordinate with clinical staff to ensure timely start-of-care for new patients.
• Maintain accurate and up-to-date patient records in the EMR/EHR system.
• Communicate effectively with patients, families, referral sources, and internal care teams.
• Ensure compliance with Medicare, Medicaid, and private insurance guidelines for home health admissions.
• Track and follow up on pending referrals and authorizations to minimize delays in care.

Skills

Organizational skills

Verbal and written communication

Compassionate patient-focused

Education

High School Diploma or GED

Associate's degree in healthcare administration or related field

Tools

EMR/EHR software

Microsoft Office Suite

Job description

About the Role

About the Role: Talin Home Healthcare LLC is looking for a motivated and detail-oriented Home Health Intake Coordinator to join our growing team in Sterling, VA. In this vital role, you'll be the first point of contact for patients and families, helping to connect them with the compassionate care they need. If you thrive in a fast-paced healthcare environment and love making a difference from day one, we want to hear from you!

Benefits

• 401(k) matching

Responsibilities

• Manage the end-to-end patient intake process, including receiving and processing referrals from hospitals, physicians, and discharge planners
• Verify patient insurance eligibility and obtain authorizations for home health services
• Coordinate with clinical staff to ensure timely start-of-care for new patients
• Maintain accurate and up-to-date patient records in the EMR/EHR system
• Communicate effectively with patients, families, referral sources, and internal care teams
• Ensure compliance with Medicare, Medicaid, and private insurance guidelines for home health admissions
• Track and follow up on pending referrals and authorizations to minimize delays in care

Requirements

• Prior experience in home health intake, medical scheduling, or healthcare coordination strongly preferred
• Familiarity with Medicare/Medicaid home health regulations and insurance authorization processes
• Proficiency with EMR/EHR software and Microsoft Office Suite
• Strong organizational skills with the ability to manage multiple referrals simultaneously
• Excellent verbal and written communication skills
• Compassionate, patient-focused demeanor with a commitment to quality care
• Twice a month will need to make trips to other doctor's offices to pick up signed POC documents (mileage is paid)
• High school diploma or equivalent required; Associate's degree in healthcare administration or related field preferred
• Required to work onsite in the Office in Sterling 30 to 40 hours a week 5 days a week

About Us

Talin Home Healthcare LLC is a dedicated home health agency serving the Sterling, VA community and surrounding areas with a commitment to delivering high-quality, personalized care to patients in the comfort of their own homes. Our patients trust us for our reliability, compassion, and clinical excellence — and our team members love working here because of our supportive culture and shared mission to make a real impact in people's lives.