Home Care Office & Operations Leader

Infinity Love Home Care LLC; Philadelphia (Philadelphia County); On-site; USD 50,000 - 65,000; Full time

Job summary

Infinity Love Home Care LLC in Philadelphia is seeking an experienced Office Manager to oversee daily administrative and operational functions in a non-medical home care agency. This role supports staff, coordinates caregivers, and maintains comprehensive records to support efficient client services.

The ideal candidate will lead, organize, and supervise staff, ensure EVV/scheduling compliance, and uphold Medicaid-related recordkeeping.

Qualifications

• 2+ years of home care, home health, healthcare staffing, or related office-management experience.
• Experience with caregiver scheduling and employee management.
• Experience with HHAeXchange, EVV, or comparable home care software.
• Familiarity with Medicaid-funded home and community-based services.
• Experience reviewing payroll/timekeeping records.
• Knowledge of caregiver personnel-file and client-record requirements.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Knowledge of Office software such as Microsoft Office Suite or Google Workspace.

Responsibilities

• Manage and oversee daily office operations to ensure efficiency and effectiveness.
• Coordinate appointment scheduling and manage calendars for staff and management.
• Organize and maintain physical and digital records to ensure easy retrieval and compliance.
• Supervise general office duties such as ordering supplies, managing correspondence, and supporting staff needs.
• Collaborate with other departments to facilitate communication and workflow.
• Implement and maintain office policies and procedures to improve operational efficiency.

Skills

Leadership

Organization

Communication

Payroll knowledge

Policy enforcement

Scheduling

Office software

Staff supervision

Tools

HHAeXchange

EVV

Microsoft Office

Google Workspace

Job description

Infinity Love Home Care LLC in Philadelphia is seeking an experienced Office Manager to oversee daily administrative and operational functions in a non-medical home care agency. This role supports staff, coordinates caregivers, and maintains comprehensive records to support efficient client services.

The ideal candidate will lead, organize, and supervise staff, ensure EVV/scheduling compliance, and uphold Medicaid-related recordkeeping.