Home Care Office Operations Lead

Paycom - ATS; Beaver (Beaver County); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

St. Barnabas Health System, Inc. Beaver, PA seeks an Office Manager for the Homemaker Department to oversee daily administrative operations, intake coordination, scheduling, and documentation.

You will ensure regulatory compliance and excellent communication among clients, families, caregivers, clinical staff, and leadership. The role combines intake coordination, scheduling oversight, client service, staff support, and office workflow leadership to promote high-quality, timely home care

Qualifications

• 3 years Home Care experience required.
• 2 years Scheduler experience required.
• 1 year Client Intake experience required.
• Ability to multitask with accuracy and professionalism.
• Strong interpersonal skills to coordinate clients, families, and staff.

Responsibilities

• Oversees daily office operations for the Homemaker Department, including administrative workflow, communication, documentation, scheduling, and staff support.
• Receives and coordinates referrals, intake requests, inquiries, and contract updates from clients and partners.
• Schedules programs and services for Homemaker staff based on client needs and staffing availability.
• Communicates schedule changes and updates to caregivers, clients, families, and management.
• Acts as a liaison to support continuity of care and client satisfaction.
• Maintains accurate client charts and electronic records in compliance with HIPAA and standards.
• Performs clerical duties and supports compliance reviews and audits.
• Supports onboarding, orientation, and communication for caregivers and office staff.

Skills

Multitasking

Communication

Customer service

Leadership

Scheduling software

HIPAA compliance

Attention to detail

Tools

Scheduling platforms

EMR/EHR systems

Job description

St. Barnabas Health System, Inc. Beaver, PA seeks an Office Manager for the Homemaker Department to oversee daily administrative operations, intake coordination, scheduling, and documentation.

You will ensure regulatory compliance and excellent communication among clients, families, caregivers, clinical staff, and leadership. The role combines intake coordination, scheduling oversight, client service, staff support, and office workflow leadership to promote high-quality, timely home care