Home Care Office Manager — Meaningful, Autonomy‑Driven Role

Senior Helpers Parent Account; Glenwood Springs (CO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Autonomy

Variety

Meaningful work

Small-team environment

Great Place to Work Certified

Job summary

Senior Helpers of Glenwood Springs is seeking an organized, dependable Office Manager to handle day-to-day administrative operations of our growing home care agency in Western Colorado. This role supports caregivers, billing, payroll, and client relations, while maintaining records and ensuring smooth office functions.

We value autonomy, variety, meaningful work, and a small-team environment, with a Great Place to Work Certified culture.

Qualifications

• Two or more years of experience in office administration or a similar role.
• Strong organization and attention to detail.
• Comfort working with payroll, invoices, spreadsheets, records, and business software.
• Homecare and/or WellSky experience is a plus.
• Strong written and verbal communication skills.
• Good judgment when handling confidential information.
• Ability to prioritize when several things need attention at once.
• Friendly and professional manner with clients, families, caregivers, and applicants.
• Takes ownership and follows through without constant reminders.

Responsibilities

• Manage day-to-day administrative operations of the office.
• Answer incoming calls and communicate professionally with clients, families, caregivers, applicants.
• Enter prospective client leads and maintain accurate information in our home care software.
• Prepare client welcome packets, Care Plan Binders, employment paperwork, and other required documentation.
• Maintain organized and accurate electronic and physical records.
• Help keep the office professional, welcoming, and running smoothly.
• Prepare and review client billing, monitor accounts receivable, and follow up on outstanding balances.
• Enter and organize vendor invoices and assist with accounts payable.
• Review caregiver timekeeping, pay rates, and hours for accuracy, and prepare payroll.
• Maintain caregiver and internal payroll documentation.
• Help move caregiver applicants through hiring and onboarding, including reference/background checks.
• Track administrative deadlines and help improve office processes as we grow.
• Assist other team members and handle additional duties as needed.

Skills

Organization

Attention to detail

Communication

Confidentiality

Time management

Tools

WellSky

Payroll software

Microsoft Excel

Home care software

Job description

Senior Helpers of Glenwood Springs is seeking an organized, dependable Office Manager to handle day-to-day administrative operations of our growing home care agency in Western Colorado. This role supports caregivers, billing, payroll, and client relations, while maintaining records and ensuring smooth office functions.

We value autonomy, variety, meaningful work, and a small-team environment, with a Great Place to Work Certified culture.