Home Care Office Administrator

ComForCare Home Health Care - South Miami and Coral Gables; Miami (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Training & development

Job summary

ComForCare Home Care - South Miami and Coral Gables is seeking a motivated and organized Office Administrator to join our Miami team. You will manage daily office operations, handle phones, scheduling, and correspondence, and act as a primary contact for clients, families, and caregivers.

The role emphasizes a client-first approach in a fast-paced, compassionate home care setting. Knowledge of scheduling software and Microsoft Office is a plus; bilingual English/Spanish is welcomed.

Qualifications

• Minimum 1 year of supervisory or administrative experience in home health care or licensed facilities.
• Prior experience in home health care, healthcare administration, or related field preferred.
• Strong organizational and multitasking skills in a fast-paced office.
• Excellent verbal and written communication in English; bilingual English/Spanish a plus.
• Proficiency in Microsoft Office and scheduling/home care software.

Responsibilities

• Manage day-to-day office operations, including phones, scheduling, and correspondence
• Coordinate caregiver and client scheduling to ensure seamless home care service delivery
• Maintain accurate client and employee records in compliance with home care regulations
• Assist with caregiver onboarding, HR documentation, and personnel file management
• Serve as a primary point of contact for clients, families, and caregivers
• Support billing, payroll processing, and basic bookkeeping tasks
• Assist with recruitment efforts, including posting jobs and screening applicants
• Ensure compliance with state home care licensing and documentation requirements

Skills

Organizational skills

Multitasking

Verbal & written communication

MS Office Suite

Scheduling software

Client-first attitude

Bilingual English/Spanish (a plus)

Education

High school diploma

Associate's or Bachelor's degree preferred

Job description

Benefits:

Competitive salary

Flexible schedule

Training & development

About the Role:

ComForCare Home Care - South Miami and Coral Gables is looking for a motivated and organized Home Care Office Administrator to join our dedicated team in Miami, FL. This is a fantastic opportunity to play a key role in keeping our office running smoothly while making a real difference in the lives of our clients and caregivers. If you thrive in a fast-paced, people-centered environment, we want to hear from you!

Responsibilities:

Manage day-to-day office operations, including phones, scheduling, and correspondence

Coordinate caregiver and client scheduling to ensure seamless home care service delivery

Maintain accurate client and employee records in compliance with home care regulations

Assist with caregiver onboarding, HR documentation, and personnel file management

Serve as a primary point of contact for clients, families, and caregivers

Support billing, payroll processing, and basic bookkeeping tasks

Assist with recruitment efforts, including posting jobs and screening applicants

Ensure compliance with state home care licensing and documentation requirements

Requirements:

Prior experience in home health care, healthcare administration, or a related field preferred

At least 1 year of supervisory or administrative experience in home health care or in a facility licensed under Chapter 395 (hospital), Chapter 400 Part II (nursing home), or under Chapter 429, Part I (assisted living)

Strong organizational and multitasking skills in a fast-paced office environment

Excellent verbal and written communication skills in English; bilingual (English/Spanish) a plus

Proficiency in Microsoft Office Suite and scheduling or home care software

Compassionate, professional demeanor with a client-first attitude

Ability to handle confidential information with discretion and integrity

High school diploma or equivalent required; associate's or bachelor's degree preferred

About Us:

ComForCare Home Care - South Miami and Coral Gables is a trusted provider of in-home care services dedicated to helping clients live their best lives at home. Our clients love us for our compassionate, personalized approach to care, and our team members thrive in a supportive culture that values respect, growth, and making a meaningful impact every day. Join a company where your work truly matters!

By selecting the positions below, you acknowledge that you are applying for employment with an independently owned and operated ComForCare franchisee, a separate company and employer from ComForCare and any of its affiliates or subsidiaries. You understand that each independent franchisee is solely responsible for all decisions relating to employment including (and without limitation to) hiring and termination, and ComForCare does not accept, review or store my application. Any questions about your application or the hiring process must be directed to the locally owned and operated ComForCare franchisee.

Equal Opportunity Employer: Disability/Veteran.