Home Care Office Administrator

hcaoa-careers; Miami (FL); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Training & development

Job summary

ComForCare Home Care - South Miami and Coral Gables is seeking a motivated Home Care Office Administrator to keep the office running smoothly in Miami, FL. You will manage phones, scheduling, and correspondence while supporting caregivers and clients in a fast-paced, people-centered environment.

You will handle onboarding, HR documentation, records, and basic bookkeeping, serving as the primary contact for families and caregivers.

Qualifications

• Must have strong organizational and multitasking abilities in a fast-paced office.
• Excellent verbal and written English communication; bilingual (English/Spanish) a plus.

Responsibilities

• Manage day-to-day office operations including phones, scheduling, and correspondence.
• Coordinate caregiver and client scheduling to ensure seamless home care service delivery.
• Maintain client and employee records in compliance with home care regulations.
• Assist with caregiver onboarding and HR documentation; manage personnel files.
• Serve as primary contact for clients, families, and caregivers.
• Support billing, payroll processing, and basic bookkeeping tasks.
• Assist with recruitment: posting jobs and screening applicants.
• Ensure compliance with state home care licensing and documentation requirements.

Skills

Organizational skills

multitasking

Communication

Bilingual English/Spanish

Education

High school diploma

Tools

Microsoft Office

Scheduling software

Job description

Benefits:

• Competitive salary
• Flexible schedule
• Training & development

About the Role:

ComForCare Home Care - South Miami and Coral Gables is looking for a motivated and organized Home Care Office Administrator to join our dedicated team in Miami, FL. This is a fantastic opportunity to play a key role in keeping our office running smoothly while making a real difference in the lives of our clients and caregivers. If you thrive in a fast-paced, people-centered environment, we want to hear from you!

Responsibilities:

• Manage day-to-day office operations, including phones, scheduling, and correspondence
• Coordinate caregiver and client scheduling to ensure seamless home care service delivery
• Maintain accurate client and employee records in compliance with home care regulations
• Assist with caregiver onboarding, HR documentation, and personnel file management
• Serve as a primary point of contact for clients, families, and caregivers
• Support billing, payroll processing, and basic bookkeeping tasks
• Assist with recruitment efforts, including posting jobs and screening applicants
• Ensure compliance with state home care licensing and documentation requirements

Requirements:

• Prior experience in home health care, healthcare administration, or a related field preferred
• At least 1 year of supervisory or administrative experience in home health care or in a facility licensed under Chapter 395 (hospital), Chapter 400 Part II (nursing home), or under Chapter 429, Part I (assisted living)
• Strong organizational and multitasking skills in a fast-paced office environment
• Excellent verbal and written communication skills in English; bilingual (English/Spanish) a plus
• Proficiency in Microsoft Office Suite and scheduling or home care software
• Compassionate, professional demeanor with a client-first attitude
• Ability to handle confidential information with discretion and integrity
• High school diploma or equivalent required; associate's or bachelor's degree preferred

About Us:

ComForCare Home Care - South Miami and Coral Gables is a trusted provider of in-home care services dedicated to helping clients live their best lives at home. Our clients love us for our compassionate, personalized approach to care, and our team members thrive in a supportive culture that values respect, growth, and making a meaningful impact every day. Join a company where your work truly matters!