Hoffman East DMV Specialist

Hoffman Auto Group; East Hartford (CT); On-site; USD 42,000 - 60,000; Full time

Job summary

Hoffman Auto Group in Connecticut is seeking an office support role focused on DMV paperwork processing and contract preparation for the Finance team. The role handles preparing copies of DMV paperwork, submitting contracts for signature, posting vehicles in the accounting system, and reconciling schedules related to lien payoffs.

Responsibilities also include processing online motor vehicle reports, following up on missing titles, and coordinating with Office Managers on sales commissions when

Qualifications

• Basic DMV knowledge and Excel proficiency are required.
• Excellent interpersonal and communication skills are essential.
• Must be flexible, highly organized and able to meet deadlines with regular attendance.

Responsibilities

• Assist with deal breakdown and prepare contracts for Finance.
• Prepare and submit DMV paperwork; ensure DMV regulations are followed.
• Process lien payoffs and reconcile schedules.
• Submit contracts to Office Manager for signature; post all new/used vehicles in accounting software.
• Follow up on missing titles and assist with quarterly audits of titles and origins.
• Coordinate with Office Managers regarding sales commissions when DMV data is missing.

Job description

Role PurposeThis role is responsible for support of office to include processing DMV paperwork, maintaining vehicle inventories, and preparing paperwork necessary to send out contractsLeadershipThis role has no official leadership responsibility, primarily leading by example.Core AccountabilitiesAssist with deal break down process as necessary. Prepare contracts to be sent to Finance Sources. Prepare copies of all necessary DMV paperwork for car deal and finance source. Submit contracts to OM for signature.Process all Lien payoffs. Reconcile schedule.Prepare and submit all DMV paperwork in accordance with DMV rules and regulations on a timely basisProcess on-line motor vehicle reports. Reconcile the DMV registration schedule. Process DMV customer refunds with Manager’s approval.Coordinate with Office Managers information necessary to hold/or pay sales commissions when DMV information is missing.Complete the processing of swap and wholesale deals.Post all new/used vehicles in Accounting software.Follow-up on missing used vehicle titles.Prepare quarterly audits of K-208, used titles, certificate of origins, and dealer plates.Ensure all policies and procedures are followed as designated by the Hoffman Auto Group Privacy Act Policy.Other miscellaneous duties and responsibilities as assigned.Competencies and QualificationsBasic DMV and Excel knowledge.Must be flexible, highly organized, possess excellent interpersonal and communication skills. Always leads by example with professional work ethic.Regular on-time attendance is an essential function of this position to meet deadlines.