HOA Portfolio & Operations Manager (Projects + Budgets)

associacareers; Chantilly (VA); On-site; USD 80,000 - 86,000; Full time

Job summary

associacareers seeks a Portfolio Manager to support onsite staff and oversee administrative, maintenance, and capital projects across multiple HOA and condominium communities in Chantilly, VA. Travel to communities is required and collaboration with Boards and staff is essential.

The role includes budgeting, financial reporting, vendor management, and ensuring HOA codes and rules are followed. CMCA/AMS/PCAM certifications are preferred; compensation is around $80,000–$86,000 annually.

Qualifications

• 2+ years of community association experience.
• Knowledge of the Association Board of Directors and how they interface with homeowners requests.
• Customer service driven and team oriented.
• Financial acumen: read and interpret Balance Sheets, Income Statements and reserves.
• Strong project management and communication skills.

Responsibilities

• Travel to multiple HOA communities to provide support.
• Meet and collaborate with onsite staff and Board members.
• Hire, train and develop staff for portfolio needs.
• Implement Board policy within management agreement scope and assist with strategic initiatives.
• Inspect properties to ensure maintenance and compliance with HOA rules.
• Issue violation letters and follow up on remediation.
• Coordinate with homeowners, vendors, and contractors.
• Respond to inquiries via in-person, phone, and email.
• Enter data and manage documents in the database.
• Create and manage budgets; review financial reports and reserves.
• Submit RFPs and manage vendor selection for capital projects.
• Prioritize maintenance requests and coordinate work orders.
• Prepare board packages and schedule meetings.
• Send weekly communications to homeowners about maintenance and events.
• Assist homeowners with architectural review forms.

Skills

Customer service

Financial acumen

Project management

Communication skills

Team oriented

Leadership

Education

CMCA/AMS/PCAM certifications

Job description

associacareers seeks a Portfolio Manager to support onsite staff and oversee administrative, maintenance, and capital projects across multiple HOA and condominium communities in Chantilly, VA. Travel to communities is required and collaboration with Boards and staff is essential.

The role includes budgeting, financial reporting, vendor management, and ensuring HOA codes and rules are followed. CMCA/AMS/PCAM certifications are preferred; compensation is around $80,000–$86,000 annually.