HOA Data Entry & Administrative Specialist (Hybrid)

Spectrum Association Management, Inc; San Antonio (TX); Hybrid; USD 17,000 - 24,000; Full time

Benefits offered by this job

Hybrid work model

In-house education and personal growth

5 weeks PTO

11 paid holidays

401k program

Medical, Dental, Vision

Job summary

Spectrum Association Management, based in San Antonio, TX, is seeking an Administrative Specialist to process homeowner applications and documentation for HOA compliance. The role emphasizes accuracy, data handling, and courteous service to homeowners and vendors.

The company offers hybrid work, in-house education and mentorship, a collaborative culture, and robust benefits including PTO, holidays, and a 401k plan. Training is provided with opportunities for growth.

Qualifications

• Strong attention to detail and analytical/auditing skills
• Able to troubleshoot, solve problems, and work independently under deadlines
• Excellent written and verbal communication, professional phone/email etiquette
• Accurate data entry and ability to transfer data across documents and systems
• Provide exceptional service to homeowners and vendors by phone, email, and in person

Responsibilities

• Complete daily tasks related to providing correct and timely documentation within departments and to external clients
• Work behind the scenes in operations, performing repetitive tasks with some homeowner interactions
• Handle inbound/outbound calls to clarify information and requests
• Resolve issues by troubleshooting and coordinating with title companies, boards, vendors, Realtors, and homeowners
• Prepare documents for transactions and ensure timely service

Skills

Data entry

Customer service

Communication skills

Attention to detail

Problem solving

Tools

Microsoft Outlook

Excel

Word

Job description

Spectrum Association Management, based in San Antonio, TX, is seeking an Administrative Specialist to process homeowner applications and documentation for HOA compliance. The role emphasizes accuracy, data handling, and courteous service to homeowners and vendors.

The company offers hybrid work, in-house education and mentorship, a collaborative culture, and robust benefits including PTO, holidays, and a 401k plan. Training is provided with opportunities for growth.