HOA & Condo Community Admin - Remote, Flexible Hours

HOA Talent; Chicago (IL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement savings plan

Work from home and flexible schedule

Generous PTO

Job summary

Forth Group is seeking a Community Admin to support our Community Managers across our Chicago portfolio. You will assist with HOA and condo operations, coordinate maintenance requests, and liaise with residents, boards, and vendors. On-site duties include meetings, inspections, and document prep.

The role requires 1–2 years in admin or customer service, a Bachelor's degree or equivalent, and fluency in Spanish. Local travel within Chicago, flexible hours, and a focus on discretion are expected.

Qualifications

• 1–2 years in administrative or customer service roles (real estate or property mgmt a plus).
• Bachelor's degree in Business/Real Estate or related field, or equivalent work experience.

Responsibilities

• Assist Community Managers with HOA/condo operations.
• Coordinate maintenance/service requests and vendor follow-through.
• Solicit bids and support contract coordination for maintenance, landscaping, and services.
• Meet vendors and residents on-site as needed.
• Support property inspections and project coordination across portfolio.
• Serve as primary contact for homeowners, boards, vendors, and teams.
• Respond to emails, calls, and service requests promptly.
• Draft and distribute resident and board communications.
• Assist with invoice processing, expense tracking, and approvals.
• Support board meeting prep: agendas, minutes, follow-ups.

Skills

Organizational skills

Multitasking

Independent work/deliver deadlines

Written and verbal communication

Customer service mindset

Discretion with sensitive information

Spanish proficiency

Computer proficiency (Outlook, Word, X

Education

Bachelor's degree in Business/Real Estate/related field

Tools

Outlook

Word

Excel

Google Workspace

QuickBooks exposure

Job description

Forth Group is seeking a Community Admin to support our Community Managers across our Chicago portfolio. You will assist with HOA and condo operations, coordinate maintenance requests, and liaise with residents, boards, and vendors. On-site duties include meetings, inspections, and document prep.

The role requires 1–2 years in admin or customer service, a Bachelor's degree or equivalent, and fluency in Spanish. Local travel within Chicago, flexible hours, and a focus on discretion are expected.