Community Association Manager (Part-Time)

FirstService Residential; Chicago (IL); On-site; USD 45,000 - 55,000; Part time

Benefits offered by this job

Dental, vision, life insurance

401(k) with company match

Sick time accrual

Job summary

FirstService Residential is seeking a part-time Community Association Manager for the West Loop area of Chicago to lead the Board and manage community operations, ensuring compliance and effective communication with residents and staff.

You will oversee budgeting, staff supervision, and vendor partnerships while reporting on financial health and safeguarding residents' interests. A current Illinois CAM license and strong communication skills are essential.

Qualifications

• Active Community Association Manager license in the state of Illinois.
• Understanding of physical building management, Condominium law, financial planning, and law affecting property management.
• Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
• Possess budgetary knowledge and control for the purpose(s) of executing programs within the community as well as related activities that may be cost-shared for the benefit of the community.
• Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.
• Superior oral and written communication skills.
• Community management experience or equivalent professional experience in a related field strongly preferred.

Responsibilities

• Lead Board goals and action plans and monitor progress.
• Provide leadership and guidance to address homeowners needs.
• Create and implement the annual budget with monthly financial reporting.
• Ensure protection of client funds, property, and assets.
• Lead Board meetings with agendas and written/oral reports, and summarize priorities.
• Maintain service excellence with residents, vendors, staff, and colleagues.
• Assess community needs and collaborate with vendors for improvements.
• Recruit, hire, train, and supervise all community staff per management plan.
• Coordinate with local emergency services for evacuation plans as appropriate.
• Perform building inspections of interiors and exteriors.
• Ensure compliance with Illinois Condo Act and FirstService Residential policies.

Skills

Community license IL

Building management

Condo law

Financial planning

Budget control

Multitasking

Communication skills

Team collaboration

Staff supervision

Job description

Description

Job Overview: As a part-time Community Association Manager, you’ll provide strong leadership and management direction on behalf of the Board of Directors and FirstService Residential. You'll serve as a liaison to the community, enhance communication, enforce legal compliance, and oversee operations of the association and staff management.

This part-time opportunity is available in the West Loop neighborhood of Chicago, Illinois.

Your Responsibilities

• Develop recommendations for community goals and lead action plans to achieve Board objectives.
• Provide community leadership and guidance to ensure that the needs or desires of the homeowners are being addressed.
• In partnership with the Board, create and implement the annual working budget. On a monthly basis, monitor and report on the financial position of the association.
• Ensure due diligence for the protection of client’s funds, property, and assets against all reasonably foreseeable contingencies or losses.
• Provide leadership to each meeting involving the Board of Directors in terms of agenda support and written and oral reports. Summarize the priorities of each meeting with appropriate follow up.
• Maintain a level of service excellence in all interactions with residents, vendors, staff, and colleagues with knowledge and enforcement of the Community Governing Documents.
• Assess and monitor community needs: identify opportunities for improving service delivery methods and procedures and developing new programs. Select and collaborate with external vendor partners to implement programs or improvements.
• Recruit, hire, train, and supervise all community staff in accordance with the documented management plan. Evaluate and make recommendations for efficient and effective support of the community.
• Work closely with local emergency organizations to maintain established emergency and community evacuation plans as appropriate.
• Perform building inspection of interior and exterior of property. Maintain on-site visibility throughout common areas and facilities.
• In accordance with the Illinois Condo Act and FirstService Residential policies, comply with all codes and regulatory requirements for the property, including assessing and correcting any violations received by various regulatory agencies.

Skills & Qualifications

• Active Community Association Manager license in the state of Illinois.
• Understanding of physical building management, Condominium law, financial planning, and law affecting property management.
• Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
• Possess budgetary knowledge and control for the purpose(s) of executing programs within the community as well as related activities that may be cost-shared for the benefit of the community.
• Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.
• Superior oral and written communication skills.
• Community management experience or equivalent professional experience in a related field strongly preferred.

Supervisory Responsibilities

Supervise management office and association staff members. Where applicable, association staff may be members of local unions.

What We Offer

• As a part-time associate, you will be eligible for comprehensive benefits including your choice of dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance.
• In addition, you will be eligible for accrued sick time and a 401(k) with company match.

Compensation

$ 50000 / year

Disclaimer Statement

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

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We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed:

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations:

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

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