Community Operations Coordinator: HOA/Condo

Jobtailor; Chicago (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Jobtailor in Chicago, IL is seeking an organized Administrative Assistant to support HOA and condo operations, coordinate maintenance, and manage communications with homeowners, board members, and vendors. You will schedule service requests, process invoices, assist with board meeting prep, and help ensure projects run smoothly across the portfolio.

Fluency in Spanish and a proactive, discreet approach are essential.

Qualifications

• 1–2 years of administrative or customer service experience.
• Bachelor's degree in Business or Real Estate, or equivalent work experience.
• Fluent in Spanish; local travel across Chicago with a valid driver's license.

Responsibilities

• Assist Community Managers with HOA and condo operations.
• Schedule maintenance and coordinate with vendors.
• Solicit bids and support contract coordination for maintenance, landscaping, and building services.
• Meet vendors and residents onsite as needed.
• Support property inspections and project coordination across the portfolio.
• Serve as a primary point of contact for homeowners, board members, vendors, and internal teams.
• Respond to emails, calls, and service requests in a timely manner.
• Draft and distribute resident and board communications.
• Assist with invoice processing, expense tracking, and approvals.
• Support board meeting preparation, including agendas, minutes, and follow-up items.

Skills

Organizational skills

Multitasking

Independence

Communication

Customer Service

Discretion

Spanish Fluency

Driving

Education

Bachelor's degree in Business

Bachelor's degree in Real Estate

Equivalent work experience

Tools

Outlook

Word

Excel

Google Workspace

QuickBooks

Job description

Jobtailor in Chicago, IL is seeking an organized Administrative Assistant to support HOA and condo operations, coordinate maintenance, and manage communications with homeowners, board members, and vendors. You will schedule service requests, process invoices, assist with board meeting prep, and help ensure projects run smoothly across the portfolio.

Fluency in Spanish and a proactive, discreet approach are essential.