Portfolio Community Association Manager (Multi-site, HOA)

Corner Property Management LLC; Flemington (NJ); Hybrid; USD 85,000 - 115,000; Full time

Job summary

Corner Property Management LLC is seeking a Portfolio Property Manager in New Jersey to oversee multiple community associations, ensuring smooth operations and strong relationships with Boards and homeowners.

You will oversee grounds, common areas, and assets, while maintaining clear communication with residents, vendors, and committees. This is a hybrid/remote role with required onsite days and travel within Hunterdon and Somerset counties.

Qualifications

• Bachelor's Degree preferred but not mandatory.
• Valid NJ Driver's License.
• Strong financial knowledge with ability to read/create spreadsheets, flowcharts, and graphs.
• Experience in contract negotiation and facility management.
• Exceptional communication skills, written and verbal.
• Proficiency in Microsoft Office products.
• Knowledge of communities/property/real estate and HOA/HOA connections (preferred).
• Commitment to continuing education.
• Self-motivated, proactive, detail-oriented, team player.
• Time management and prioritization skills.

Responsibilities

• Supervise operation and administration of the Association per management agreement and policies.
• Serve as liaison with the Board of Trustees and homeowners as needed.
• Perform administrative and management duties per the Board's requests and the agreement.
• Develop and utilize community management tools (calendar, action items, budgets, etc.).
• Review monthly financial reports and provide a management summary to the Board.
• Advise the Board and committees on major capital expenditures as needed.
• Monitor delinquency rates and collections for the portfolio.
• Attend Board meetings and community events as required.
• Prepare Board packages within established time frames.
• Keep the Board informed of legal actions involving the Association.
• Maintain unit and contract files related to operations.
• Assist with architectural review and inspections as necessary.
• Maintain resident database and records.
• Oversee vendor procurement and performance evaluations.
• Oversee staff as per contract.
• Coordinate building facility and common area inspections and follow-ups.
• Oversee AP process per office procedures.
• Other duties as assigned.

Skills

Financial knowledge

Contract negotiation

Communication skills

Microsoft Office

HOA/real estate knowledge

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Description

Join the Corner Property Management team!

Are you a collaborative and skilled leader with a passion for community management? We are looking for a dedicated Portfolio Property Manager to join our team!

As a Portfolio Property Manager, you will oversee multiple community associations, ensuring smooth operations and fostering strong relationships with Board of Trustees members and homeowners. You will be responsible for the upkeep of grounds, common areas, and property assets while maintaining excellent communication with homeowners, vendors, board members, and committee members.

This is a hybrid/remote position (requires - hours/days a week onsite).

Travel to the following areas:

Hunterdon County, Somerset County

Duties include but are not limited to:

• Supervise the operation and administration of the Association in accordance with the management agreement and the Association's policies and procedures.


• Acts as or oversee the primary liaison with the Association Board of Trustees and homeowners as needed.


• Perform/Direct administrative and management duties as requested by the Board of Trustees and in accordance with the management agreement.


• Ensure community management tools are being effectively developed and utilized, such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.


• Review monthly financial reports and ensure a management summary is submitted to the association's Board of Trustees.


• Provide and/or oversee recommendations to the Association Board of Trustees and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.


• Monitor corporate and client delinquency rates and collections process for account portfolio.


• Attend Board meetings per the management agreement and community events as needed.


• Prepare Board packages according to established time frames.


• Ensure the Board of Trustees is aware of legal actions involving the Association.


• Maintain unit and contract files relating to the operations of the Association.


• Assist the Board of Trustees with the architectural review process and/or routine inspections as necessary.


• Responsible for maintenance of the database, including updating resident information.


• Responsible for routine and special project vendor management, including procurement as well as performance evaluation as contracted.


• Responsible for oversight of staff as the contract provides.


• Coordinate and/or oversee inspection of building facilities and/or common areas and arrange appropriate follow-up actions as required.


• Oversee the AP process in accordance with home office processes and procedures.


• Other duties as assigned.

Requirements

• Bachelor's Degree (Preferred but not mandatory).


• Valid NJ Driver's License.


• Strong financial knowledge, with expertise in reading, understanding, and creating spreadsheets, flow charts, and graphs.


• Experience in contract negotiation and facility management.


• Exceptional communication skills, both written and verbal


• Proficiency in Microsoft Office products.


• Knowledge of communities/property/real estate and homeowners associations (preferred).


• Commitment to continuing education.


• Self-motivated, proactive, detail-oriented, and a team player.


• Time management and time-critical prioritization skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands and fingers to handle, type, or feel; reach with hands and arms; and talk or hear. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.