HOA Collections Admin

Beacon Hill; Austin (TX); On-site; USD 42,000 - 58,000; Full time

Job summary

Beacon Hill in Austin, TX, is seeking an HOA Clerk to support the HOA collections department. The role involves handling administrative and data management tasks, maintaining records, and processing documents within established workflows.

The position requires sharp attention to detail, strong Microsoft Office skills, and the ability to learn new internal databases. This is a fully onsite role with standard business hours and comprehensive training.

Qualifications

• High school diploma required; associate degree preferred but not required.
• 2+ years of administrative or office support experience.
• Proficiency with Microsoft Office Suite.
• Strong technical aptitude and ability to learn new software systems.
• Ability to follow structured processes and procedures.
• Strong organizational and time management skills.
• HOA, legal, collections, or related industry experience is a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Support the HOA collections team with administrative and clerical functions.
• Process and maintain collection-related records and documentation.
• Enter, review, and update information within proprietary database systems.
• Utilize Microsoft Office products to manage reports, correspondence, and records.
• Review documents for accuracy and completeness.
• Follow established internal procedures and workflows.
• Assist with file maintenance and record organization.
• Collaborate with attorneys, legal staff, and team members on assigned tasks.
• Maintain confidentiality of sensitive client and homeowner information.
• Perform additional administrative duties as assigned.

Skills

Attention to detail

Microsoft Office

Data entry

Record keeping

Communication skills

Teamwork

Education

High school diploma

Associate degree preferred

Tools

Proprietary database systems

Job description

Our client, a leading law firm located in Austin, is seeking an HOA Clerk to support their HOA collections department. This individual will assist with administrative and data management functions related to homeowners association collections, maintain accurate records, and process documentation through established workflows. The role requires strong attention to detail, technical proficiency, and the ability to navigate both Microsoft Office products and specialized internal database systems. This is a collaborative office environment with an established team and structured training process. This position is fully onsite in Austin, with schedules ranging between 8:00 AM and 5:30 PM. This is a direct hire opportunity.

Job Responsibilities:

Support the HOA collections team with administrative and clerical functions.

Process and maintain collection-related records and documentation.

Enter, review, and update information within proprietary database systems.

Utilize Microsoft Office products to manage reports, correspondence, and records.

Review documents for accuracy and completeness.

Follow established internal procedures and workflows.

Assist with file maintenance and record organization.

Collaborate with attorneys, legal staff, and team members on assigned tasks.

Maintain confidentiality of sensitive client and homeowner information.

Perform additional administrative duties as assigned.

Qualifications:

High school diploma required; associate degree preferred but not required.

2+ years of administrative or office support experience.

Excellent attention to detail and accuracy.

Proficiency with Microsoft Office Suite.

Strong technical aptitude and ability to learn new software systems.

Ability to follow structured processes and procedures.

Strong organizational and time management skills.

Ability to work effectively in a fast-paced office environment.

HOA, legal, collections, or related industry experience is a plus.

Excellent written and verbal communication skills.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.