HOA Administrative & Design Review Coordinator

HOAMCO; Nipomo (CA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Company-matching 401k contributions

Paid time off for vacation, holidays,

Parental leave

Training and educational assistance

Employee Assistance Program

Job summary

HOAMCO is seeking an Administrative Assistant/Receptionist for Trilogy at Monarch Dunes in Nipomo, CA. The role focuses on supporting operations, managing design review processes, and enforcing HOA guidelines.

The position requires strong communication, organization, and data handling skills, with a background in office administration and familiarity with HOA procedures. A collaborative team environment and opportunities for professional growth are offered.

Qualifications

• AA or equivalent required or 6 months to 1 year related experience.
• Proficiency in Microsoft Office and ability to learn HOA software quickly.
• Ability to write clear, professional communications and reports.
• Strong analytical skills and comfort working with data and financial information.
• Ability to work independently, prioritize, and manage multiple projects under tight deadlines.

Responsibilities

• Administer and oversee the architectural design review process, ensuring timely processing of applications and attending review meetings.
• Assist with rule compliance and enforcement, track violations, prepare documentation, attend hearings, and ensure resolution per HOA guidelines.
• Draft, edit, and distribute professional correspondence, reports, and association communications with accuracy and discretion.
• Serve as primary contact for homeowners and vendors, delivering exceptional service and timely resolution of inquiries.
• Collaborate with the Community Association Manager on special projects and community initiatives.
• Perform light accounting and financial tracking tasks in coordination with the corporate accounting team.

Skills

Clear communications

Analytical skills

Time management

Independence

Attention to detail

Education

Associate degree (A.A.) or equivalent

Tools

Microsoft Office Suite

Job description

HOAMCO is seeking an Administrative Assistant/Receptionist for Trilogy at Monarch Dunes in Nipomo, CA. The role focuses on supporting operations, managing design review processes, and enforcing HOA guidelines.

The position requires strong communication, organization, and data handling skills, with a background in office administration and familiarity with HOA procedures. A collaborative team environment and opportunities for professional growth are offered.