Administrative Assistant/Receptionist

Capital Consultants Management Corporation; Nipomo (CA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

401k contributions

Paid time off

Parental leave

Education assistance

Employee Assistance Program

Disability/Life Insurance

Pet insurance

Job summary

HOAMCO is seeking an Administrative Assistant/Receptionist to support Trilogy at Monarch Dunes in Nipomo, CA. The role focuses on managing the architectural design review process, rule enforcement, and providing high-level administrative support to the Community Association Manager.

The ideal candidate has an AA degree or equivalent, strong MS Office skills, and the ability to work independently while handling multiple projects in a dynamic HOA environment.

Qualifications

• AA degree or equivalent from a two year college or similar training.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and ability to learn HOA software.
• Ability to write clear professional communications and reports.
• Strong analytical skills and comfort working with data and financial information.
• Ability to work independently, prioritize, and manage multiple projects under tight deadlines.
• Job skill will be required.

Responsibilities

• Administer and oversee the architectural design review process, ensuring timely processing of applications, attending review meetings, and coordinating follow up communications.
• Assist with rule compliance and enforcement, including tracking violations, preparing documentation, attending hearings, and ensuring resolution in accordance with HOA guidelines.
• Draft, edit and distribute a wide range of professional correspondence, reports, and association communications with accuracy and discretion.
• Serve as a primary contact for homeowners and vendors, delivering exceptional service and timely resolution of inquiries.
• Collaborate with the Community Association Manager on special projects, committee coordination, and community initiatives.
• Perform light accounting and financial tracking tasks in coordination with the corporate accounting team.
• Other duties assigned as needed.

Skills

MS Office

Professional communication

Analytical skills

Independent work

Time management

Education

AA degree or equivalent

Tools

HOA software

Job description

Administrative AssistantReceptionist Trilogy at Monarch Dunes Nipomo CA Position Summary

HOAMCO is seeking a highly organized and proactive Administrative Coordinator to support operations at Trilogy at Monarch Dunes a premier residential community This position plays a critical role in managing the design review and rule compliance processes while providing high level administrative support to the Community Association Manager The ideal candidate will demonstrate strong judgment professionalism and the ability to manage complex administrative functions in a dynamic HOA environment

Qualifications

• Associate degree AA or equivalent from a two year college or 6 months to 1 year of related experience andor training or an equivalent combination of education and experience
• Proficiency in Microsoft Office Suite Word Excel PowerPoint Outlook; ability to quickly learn proprietary HOA software systems
• Demonstrated ability to write clear professional communications and reports
• Strong analytical skills and comfort working with data and financial information
• Ability to work independently prioritize effectively and manage multiple projects under tight deadlines
• Job skill will be required

Key Responsibilities

• Administer and oversee the architectural design review process ensuring timely processing of applications attending review meetings and coordinating follow up communications
• Assist with the rule compliance and enforcement program including tracking violations preparing documentation attending hearings and ensuring resolution in accordance with HOA guidelines
• Draft edit and distribute a wide range of professional correspondence reports and association communications with accuracy and discretion
• Serve as a primary point of contact for homeowners and vendors delivering exceptional service and timely resolution of inquiries
• Collaborate with the Community Association Manager on special projects committee coordination and community initiatives
• Perform light accounting and financial tracking tasks in coordination with the corporate accounting team
• Other duties assigned as needed

Key Competencies

• High attention to detail and accuracy
• Exceptional verbal and written communication skills
• Strong interpersonal skills and the ability to manage relationships with professionalism
• Comfortable handling financial and accounting responsibilities with accuracy and discretion
• High level of customer service and responsiveness with a strong commitment to issue resolution

What We Offer

• Comprehensive benefits package including medical dental and vision
• Wellness program
• Flexible Spending Accounts
• Company matching 401k contributions
• Paid time off for vacation holidays medical and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs including Employee Assistance Program and Calm Health
• Optional benefits including short and long term disability life insurance and pet insurance

Why Join HOAMCO

Since 1991 HOAMCO has been an industry leader in community association management currently serving over 600 communities across seven states We are committed to integrity service excellence and a collaborative team culture At HOAMCO youll be part of a growing organization where your work has a meaningful impact