HOA Administrative Coordinator - Design & Compliance

ccmcnet; Nipomo (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Wellness program

Company 401k contributions

Paid time off

Job summary

HOAMCO is seeking an Administrative Coordinator to support operations at Trilogy at Monarch Dunes in Nipomo, CA. The role focuses on administering the architectural design review and rule compliance processes while providing high-level administrative support to the Community Association Manager.

The ideal candidate will be highly organized, proactive, and able to manage multiple projects under tight deadlines, with strong communication and data handling skills.

Qualifications

• Associate degree (A.A.) or equivalent from a two-year college, or 6 months to 1 year of related experience and/or training, or an equivalent combination of education and experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to quickly learn proprietary HOA software systems
• Demonstrated ability to write clear, professional communications and reports
• Strong analytical skills and comfort working with data and financial information
• Ability to work independently, prioritize effectively, and manage multiple projects under tight deadlines

Responsibilities

• Administer and oversee the architectural design review process, ensuring timely processing of applications, attending review meetings, and coordinating follow-up communications
• Assist with the rule compliance and enforcement program, including tracking violations, preparing documentation, attending hearings, and ensuring resolution in accordance with HOA guidelines
• Draft, edit, and distribute a wide range of professional correspondence, reports, and association communications with accuracy and discretion
• Serve as a primary point of contact for homeowners and vendors, delivering exceptional service and timely resolution of inquiries
• Collaborate with the Community Association Manager on special projects, committee coordination, and community initiatives
• Perform light accounting and financial tracking tasks in coordination with the corporate accounting team
• Other duties assigned as needed

Skills

Communication

Analytical skills

Data handling

Time management

Education

AA degree / equivalent

Tools

Microsoft Office Suite

HOA software systems

Job description

HOAMCO is seeking an Administrative Coordinator to support operations at Trilogy at Monarch Dunes in Nipomo, CA. The role focuses on administering the architectural design review and rule compliance processes while providing high-level administrative support to the Community Association Manager.

The ideal candidate will be highly organized, proactive, and able to manage multiple projects under tight deadlines, with strong communication and data handling skills.