Administrative Coordinator: HOA Design Review & Compliance

Capital Consultants Management Corporation; Nipomo (CA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

401k contributions

Paid time off

Parental leave

Education assistance

Employee Assistance Program

Disability/Life Insurance

Pet insurance

Job summary

HOAMCO is seeking an Administrative Assistant/Receptionist to support Trilogy at Monarch Dunes in Nipomo, CA. The role focuses on managing the architectural design review process, rule enforcement, and providing high-level administrative support to the Community Association Manager.

The ideal candidate has an AA degree or equivalent, strong MS Office skills, and the ability to work independently while handling multiple projects in a dynamic HOA environment.

Qualifications

• AA degree or equivalent from a two year college or similar training.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and ability to learn HOA software.
• Ability to write clear professional communications and reports.
• Strong analytical skills and comfort working with data and financial information.
• Ability to work independently, prioritize, and manage multiple projects under tight deadlines.
• Job skill will be required.

Responsibilities

• Administer and oversee the architectural design review process, ensuring timely processing of applications, attending review meetings, and coordinating follow up communications.
• Assist with rule compliance and enforcement, including tracking violations, preparing documentation, attending hearings, and ensuring resolution in accordance with HOA guidelines.
• Draft, edit and distribute a wide range of professional correspondence, reports, and association communications with accuracy and discretion.
• Serve as a primary contact for homeowners and vendors, delivering exceptional service and timely resolution of inquiries.
• Collaborate with the Community Association Manager on special projects, committee coordination, and community initiatives.
• Perform light accounting and financial tracking tasks in coordination with the corporate accounting team.
• Other duties assigned as needed.

Skills

MS Office

Professional communication

Analytical skills

Independent work

Time management

Education

AA degree or equivalent

Tools

HOA software

Job description

HOAMCO is seeking an Administrative Assistant/Receptionist to support Trilogy at Monarch Dunes in Nipomo, CA. The role focuses on managing the architectural design review process, rule enforcement, and providing high-level administrative support to the Community Association Manager.

The ideal candidate has an AA degree or equivalent, strong MS Office skills, and the ability to work independently while handling multiple projects in a dynamic HOA environment.