HOA Administrative Coordinator

Capital Consultants Management Corporation; Bellevue (WA); On-site; USD 52,000 - 65,000; Full time

Job summary

Capital Consultants Management Corporation in Bellevue, WA is looking for an organized assistant to support the HOA management team. You will help prepare budgets, distribute homeowner meeting materials, and process maintenance requests, while assisting with member communications.

The role involves coordinating with vendors, maintaining files in management software, handling dues collection, and supporting board meetings with strong customer service and communication skills.

Qualifications

• High school diploma or GED is required.
• Experience using HOA management software is preferred.
• Excellent customer service and strong verbal/written communication skills are essential.

Responsibilities

• Assist with preparation and distribution of annual budget mailing materials.
• Assist with preparation and distribution of annual homeowner meeting materials.
• Receive and process maintenance requests and track work orders.
• Handle incoming client and vendor calls and escalate to the manager as needed.
• Assist in the collection of monthly Association dues and ACH information.
• Maintain HOA files and update contact information in management software.
• Prepare and distribute welcome packages for new homeowners.
• Facilitate association and vendor mailings.
• Assist in producing an Association newsletter.
• Maintain Association liability insurance records.

Skills

Customer service

Verbal communication

Written communication

Education

High school diploma or GED

Tools

Microsoft Office

HOA Management Software

Job description

Capital Consultants Management Corporation in Bellevue, WA is looking for an organized assistant to support the HOA management team. You will help prepare budgets, distribute homeowner meeting materials, and process maintenance requests, while assisting with member communications.

The role involves coordinating with vendors, maintaining files in management software, handling dues collection, and supporting board meetings with strong customer service and communication skills.