HOA Administrative Assistant - In-Office, Full-Time

May-Management-Services,-Inc.; Saint Augustine (FL); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Job summary

MAY Management Services, Inc. in Saint Augustine, FL, is seeking an Administrative Assistant to support Community Managers, handle calls, and prepare board packets in a fast-paced HOA-focused office.

The role requires excellent communication, strong organization, proficiency in MS Office, and the ability to work independently. This full-time, in-office position offers comprehensive benefits and a friendly team.

Qualifications

• Strong organizational and prioritization skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and efficiently in a fast-paced environment.
• High sense of urgency and professionalism.
• Proficiency in MS Office and VMS applications.

Responsibilities

• Handling incoming calls and directing communications appropriately.
• Supporting Community Managers by managing association records, communications, and project statuses.
• Preparing Board meeting packets, compliance letters, and work orders.
• Managing community websites and processing architectural review applications.
• Collaborating with Community Managers and Client Accountants to maintain high client satisfaction.
• Responding to homeowner inquiries professionally and promptly.

Skills

Organizational skills

Written & verbal communication

Independent work

Urgency & professionalism

MS Office & VMS proficiency

Education

High School Diploma or GED

Tools

MS Office

VMS applications

Job description

MAY Management Services, Inc. in Saint Augustine, FL, is seeking an Administrative Assistant to support Community Managers, handle calls, and prepare board packets in a fast-paced HOA-focused office.

The role requires excellent communication, strong organization, proficiency in MS Office, and the ability to work independently. This full-time, in-office position offers comprehensive benefits and a friendly team.