Administrative Assistant

May-Management-Services,-Inc.; Saint Augustine (FL); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Job summary

MAY Management Services, Inc. in Saint Augustine, FL, is seeking an Administrative Assistant to support Community Managers, handle calls, and prepare board packets in a fast-paced HOA-focused office.

The role requires excellent communication, strong organization, proficiency in MS Office, and the ability to work independently. This full-time, in-office position offers comprehensive benefits and a friendly team.

Qualifications

• Strong organizational and prioritization skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and efficiently in a fast-paced environment.
• High sense of urgency and professionalism.
• Proficiency in MS Office and VMS applications.

Responsibilities

• Handling incoming calls and directing communications appropriately.
• Supporting Community Managers by managing association records, communications, and project statuses.
• Preparing Board meeting packets, compliance letters, and work orders.
• Managing community websites and processing architectural review applications.
• Collaborating with Community Managers and Client Accountants to maintain high client satisfaction.
• Responding to homeowner inquiries professionally and promptly.

Skills

Organizational skills

Written & verbal communication

Independent work

Urgency & professionalism

MS Office & VMS proficiency

Education

High School Diploma or GED

Tools

MS Office

VMS applications

Job description

Description

Administrative Assistant

Location: World Golf Village, St. Augustine, FL

Who We Are

MAY Management Services, Inc. is Northeast Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise.

*Come join our Palm Coast office for MAY Management - We'd love to have you!!*

What You’ll Do

As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by:

• Handling incoming calls and directing communications appropriately.
• Supporting Community Managers by managing association records, communications, and project statuses.
• Preparing Board meeting packets, compliance letters, and work orders.
• Managing community websites and processing architectural review applications.
• Collaborating with Community Managers and Client Accountants to maintain high client satisfaction.
• Responding to homeowner inquiries professionally and promptly.

Requirements

What You’ll Need

• Strong organizational and prioritization skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and efficiently in a fast-paced environment.
• High sense of urgency and professionalism.
• Proficiency in MS Office and VMS applications.

Education & Experience

• High School Diploma or GED required.
• Direct experience in the HOA world of property management is a very big plus!!


• Familiarity with association covenants, maintenance personnel, and vendor processes is preferred.

What’s In It for You

• Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance.
• Short-term and long-term disability coverage.
• Supplemental policies for critical illness, cancer protection, and more.

Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service!* Please note - this is a Full-time in office role!! *