HOA Account Executive | Boards, Budgets & Vendor Oversight

Employers Options; Kihei (HI); On-site; USD 55,000 - 75,000; Full time

Job summary

Employers Options in Kihei, HI is seeking an Account Executive to join a growing team. The role reports to Boards of Directors, owners, and on-site staff, coordinating meetings, budgeting, and vendor management.

The position requires a high school diploma (college degree preferred) and CMCA certification within 12 months. 8–5 schedule, Maui location, on-site work, with a fixed pay rate of $31.25/hour.

Qualifications

• Valid driver’s license and reliable transportation.
• CMCA certification within 12 months of hire; AMS/PCAM encouraged.
• Experience with budgets, reserve planning, capital improvement projects, and financial reporting.
• Proficiency with Microsoft 365, property management software, and electronic voting platforms.
• Strong written and verbal communication; organizational skills.

Responsibilities

• Serve as the primary contact and trusted advisor to Boards of Directors, owners, legal counsel, vendors, insurance representatives, accountants, and on-site staff.
• Prepare Board meeting agendas, management reports, and follow-up action items, and attend and facilitate Board, Annual, and special meetings.
• Coordinate annual owners' meetings and elections using electronic voting platforms such as Election Buddy.
• Manage annual operating budgets and reserve funding plans in partnership with the accountant, reserve specialist, and Board.
• Review monthly financial statements, analyze budget variances, and provide recommendations to the Board.
• Monitor delinquencies and collections, including 30- and 60-day notices and coordination with legal counsel.
• Conduct regular site visits and provide written reports and recommendations.
• Coordinate maintenance contracts, capital improvement projects, reserve projects, and emergency repairs.
• Develop bid specifications, evaluate vendor proposals, and review vendor insurance and contracts.
• Coordinate with insurance brokers on renewals and claims, and with legal counsel on enforcement, disputes, and collections.
• Maintain accurate, confidential Association records, including minutes, resolutions, contracts, and financial documentation.

Skills

Communication skills

Organizational skills

Verbal communication

Education

High school diploma or equivalent

CMCA certification

Tools

Microsoft 365 Suite

Property management software

Electronic voting platforms

Job description

Employers Options in Kihei, HI is seeking an Account Executive to join a growing team. The role reports to Boards of Directors, owners, and on-site staff, coordinating meetings, budgeting, and vendor management.

The position requires a high school diploma (college degree preferred) and CMCA certification within 12 months. 8–5 schedule, Maui location, on-site work, with a fixed pay rate of $31.25/hour.