Honolulu Community Association Manager — HOA Finance&Ops

Employers Options; Honolulu (HI); On-site; USD 55,000 - 58,000; Full time

Job summary

Employers Options is seeking a Community Association Manager in Honolulu, HI to join a growing and dynamic team. The role reports to the leadership and involves managing budgets, boards, and vendor relationships.

The position requires a high school diploma or GED and 2+ years in community association or related management, with a schedule Monday–Friday, 8:00am–4:00pm and occasional evening meetings.

Qualifications

• Experience in community association management or related portfolios is preferred.
• Experience reviewing budgets, financial statements, invoices, contracts and proposals.
• 2+ years in community association or portfolio management is preferred.
• Strong written, verbal and interpersonal communication skills.
• Reliable access to a vehicle for property visits and meetings.

Responsibilities

• Review monthly financial statements, budgets, expenses, invoices, and reserve funding; communicate variances to the Board.
• Assist Boards with annual budgets, financial planning, investments, insurance, contracts, assessments, and future repair or replacement projects.
• Conduct routine property inspections and address maintenance, compliance, appearance, safety, and operational concerns.
• Coordinate with resident managers, employees, vendors, and contractors to oversee repairs, maintenance, and capital projects.
• Obtain and evaluate vendor proposals, contracts, pricing, qualifications, insurance documentation, and performance.
• Monitor contract renewals, insurance requirements, inspections, registrations, regulatory deadlines, and other obligations.
• Respond professionally to Board members and homeowners; prepare notices, correspondence, meeting materials, project updates, and policy communications.
• Coordinate enforcement matters and emergency responses while handling conflicts, complaints, and confidential information with professionalism and confidentiality.
• Maintain accurate association records and use company systems to manage communications, financial documents, invoices, owner information, contracts, and community records.
• Attend company meetings and training and keep leadership informed of significant client, operational, financial, legal, or employee concerns.
• Perform other duties and special assignments as required.

Skills

Communication skills

Time management

Organizational skills

Independent work

Conflict resolution

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Employers Options is seeking a Community Association Manager in Honolulu, HI to join a growing and dynamic team. The role reports to the leadership and involves managing budgets, boards, and vendor relationships.

The position requires a high school diploma or GED and 2+ years in community association or related management, with a schedule Monday–Friday, 8:00am–4:00pm and occasional evening meetings.