$31.25/hour | Account Executive | Kihei, HI

Maytav Bus Co; Kihei (HI); On-site; USD 37,195,000 - 49,594,000; Full time

Job summary

Employers Options in Kihei, HI seeks an Account Executive to join a growing team. The role involves serving as the trusted liaison to Boards, owners, and staff, coordinating meetings, budgets, and vendor contracts, and ensuring accurate financial reporting and recordkeeping.

You will manage annual meetings, elections, delinquencies, and contractor relations while leveraging MS 365 and electronic voting tools. A CMCA track is required within 12 months.

Qualifications

• HS diploma or equivalent required; college degree or equivalent combination preferred.
• 3+ years in community association, condo, HOA, or property management preferred.
• CMCA certification required within 12 months of hire; AMS/PCAM encouraged.
• Proficiency with Microsoft 365, property management software and electronic voting platforms.
• Valid driver's license and reliable transportation.
• Experience with budgets, reserve planning, and financial reporting preferred.

Responsibilities

• Serve as primary contact to Boards, owners, counsel, vendors and on-site staff.
• Prepare Board meeting agendas and reports; attend and facilitate meetings.
• Coordinate annual owners' meetings and elections using Election Buddy.
• Manage operating budgets and reserve funding with the Board.
• Review monthly financials, analyze variances, and advise Board.
• Monitor delinquencies and coordinate with counsel on collections.
• Conduct site visits and provide written reports and recommendations.
• Coordinate maintenance contracts, capital projects, and repairs.
• Develop bid specs and review vendor proposals and contracts.
• Coordinate with insurance brokers on renewals and with counsel on disputes.
• Maintain confidential association records including minutes and contracts.

Skills

Board relations

Budget management

MS 365

Property mgmt software

Electronic voting

Verbal/written comms

Time management

Education

HS diploma or GED

CMCA certification within 12 months

Tools

Election Buddy

MS 365

Job description

This is not a remote role. Applicants must be able to report to work on time as scheduled.

Position: Account Executive

Location: Kihei, HI

Pay: This position has a fixed rate of $31.25/hour

Experience: 3+ years of community association, condominium, HOA, or property management experience preferred.

Education: High school diploma or equivalent required; college degree or equivalent combination of education and community association/property management experience preferred.

Type: Full-time; Contract

Schedule: Monday - Friday, 8:0am to 5:00pm

Employers Options is seeking an Account Executive to join a growing and dynamic team!

Job Description:

1. Serve as the primary contact and trusted advisor to Boards of Directors, owners, legal counsel, vendors, insurance representatives, accountants, and on-site staff.
2. Prepare Board meeting agendas, management reports, and follow-up action items, and attend and facilitate Board, Annual, and special meetings.
3. Coordinate annual owners' meetings and elections using electronic voting platforms such as Election Buddy.
4. Manage annual operating budgets and reserve funding plans in partnership with the accountant, reserve specialist, and Board.
5. Review monthly financial statements, analyze budget variances, and provide recommendations to the Board.
6. Monitor delinquencies and collections, including 30- and 60-day notices and coordination with legal counsel.
7. Conduct regular site visits and provide written reports and recommendations.
8. Coordinate maintenance contracts, capital improvement projects, reserve projects, and emergency repairs.
9. Develop bid specifications, evaluate vendor proposals, and review vendor insurance and contracts.
10. Coordinate with insurance brokers on renewals and claims, and with legal counsel on enforcement, disputes, and collections.
11. Maintain accurate, confidential Association records, including minutes, resolutions, contracts, and financial documentation.

Position Requirements:

1. Valid driver's license and reliable transportation.
2. Experience working with Boards of Directors, legal counsel, insurance representatives, and vendors preferred.
3. Experience with budgets, reserve planning, capital improvement projects, and financial reporting preferred.
4. CMCA certification required within 12 months of hire if not already obtained; AMS and PCAM encouraged.
5. Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams), property management software, and electronic voting platforms.
6. Strong written and verbal communication skills.
7. Strong organizational skills with the ability to manage multiple associations, deadlines, and competing priorities.

Employers Options is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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